FAC131: Equipment Rentals–This Statewide Contract (SWC) enables users to rent a variety of equipment, including equipment for construction and related operational and maintenance activities. Rentals may include the following (refer to Contract Categories for more information):

• Aerial Work Platforms
• Power Supply and Compressed Air
• Compaction Equipment
• Concrete and Masonry
• Demolition Equipment
• Emergency and Response Equipment
• Earthmoving Equipment
• Climate Control
• Pumping and Fluid Management
• Trucking and Hauling
• Site Support
• Temporary Facilities

FAC131 Statewide Contract is available for use by all states and U.S. territories and all associated cities, towns, counties, districts, other political subdivisions, non-profits, public institutions, and institutions of higher education. Use of this contract does not require prior approval from the Massachusetts State Purchasing Agent. Refer to Who May Use the Contract for a comprehensive list of users on this contract.

Note: This contract may be used to procure the goods or services described in this user guide at any dollar amount. Any limitations, including for procurements involving construction, are outlined in this Contract User Guide.

For the Master Contract Record, refer to the FAC131 Master Blanket Purchase Order (MBPO).

Benefits and Cost Savings

Statewide Contracts are an easy way to obtain benefits for your organization by: 

• Leveraging the Commonwealth’s buying power
• Simplifying the solicitation process
• Providing contracting expertise
• Enhancing vendor relationships through proactive management and oversight
• Offering competitive pricing
• Offering Prompt Payment Discounts (PPD), which is a percentage discount given to the buyer if the invoice is paid within a specified time, in accordance with the Commonwealth’s Bill Paying Policy

• Partnering with a pool of qualified and experienced vendors
• Offering Prompt Payment Discount
• Accessing a wide range of environmentally preferable products and services

In addition, the FAC131 Statewide Contract provides numerous benefits for eligible entities seeking best value and streamlined procurement, including:

• Equipment: Access a wide variety of equipment and hundreds of models, including electric powered.
• Service Locations and Availability: FAC131 vendors offer multiple service and rental locations in Massachusetts, with free equipment delivery and pickup options, 24/7 emergency service, and maintenance and repair.
• Vendor Support and Training: FAC131 vendors offer guidance, training, and technical assistance.
• Emergency Preparedness: FAC131 vendors offer standby agreements for power generation and disaster relief equipment.
• Time Efficiency: Eliminate the time-consuming process of developing solicitations, issuing bids, and evaluating responses. The Commonwealth of Massachusetts has vetted vendors and established terms, streamlining procurement.
• Compliance Assurance: FAC131 ensures compliance with the respective state procurement laws and provides a vetted way to buy environmentally preferable products.
• Wide Eligibility: FAC131 is available to a broad range of entities, including other states, state agencies, municipalities, public schools, and non-profit organizations. 
  

This contract covers the following rental product categories, with many additional options available in the vendor price lists:

• Category 1: Aerial Lifts (boom, scissor, personnel, etc.)
• Category 2: Air Compressors
• Category 3: Compaction
• Category 4: Concrete and Masonry (buckets, saws, mixers, etc.)
• Category 5: Demolition Equipment
• Category 6: Disaster Response
• Category 7: Earthmoving Equipment (backhoes, bucket loaders, skid steers, etc.)
• Category 8: Generators and Light Towers
• Category 9: Heating and Cooling (air conditioning, chillers, heating, etc.)
• Category 10: Pumps
• Category 11: Trucks and Trailers (bucket trucks, dump trucks, pickups, and so forth)

FAC131 is strictly for renting equipment. Purchases of used or new equipment are strictly prohibited under this contract.

Refer to the following contracts for purchasing:

• Equipment and Tool Purchases (examples: generators, pumps, lighting, and so forth): FAC124/FAC119
• Light Duty Vehicle Rental on a Short-Term Basis: VEH110
• Lawns and Grounds Equipment–Lawns and Grounds Equipment Purchases Including Utility Vehicles: FAC116
• Landscaping Products–Parks and Playground Equipment: FAC122

The following is a complete list of the types of organizations generally allowed to use the Operational Service Division’s (OSD's) Statewide Contracts (SWCs). Some SWCs may be open to additional organizations, and some are more restricted in usage.

• Cities, towns, districts, counties, and other political subdivisions
• Executive, Legislative, and Judicial Branches, including all departments and elected offices therein
• Independent public authorities, commissions, and quasi-public agencies
• Local public libraries, public school districts, and charter schools
• Public hospitals owned by the Commonwealth of Massachusetts
• Public institutions of higher education
• Public purchasing cooperatives
• Non-profit, UFR-certified organizations that are doing business with the Commonwealth
• Other states and territories and their cities, towns, districts, counties, other political subdivisions, and public institutions of higher education without prior approval from the State Purchasing Agent 
• Other entities when designated in writing by the State Purchasing Agent
  

Contract pricing is based on awarded Master Agreement contract line-item pricing.

Please refer to the following:

• Herc Rentals Pricing
  • When requesting a quote from Herc, please reference FAC131 and the Sourcewell Master Agreement number 040924-HRC.
  • Herc offers Fixed daily, weekly, and monthly rental rates.

• United Rentals Pricing
  • When requesting a quote from United, reference FAC131, and the Master Agreement number #040924-URI. 
  • United Rentals’ price model for FAC131 has a Maximum/Not-to-Exceed and requires eligible entities to request quotes and negotiate directly with the vendor.
  • Eligible entities must ensure that the quoted price does not exceed the prices listed on the United Rentals price file.

Note: All vendor prices include delivery, pickup, repair, and maintenance. Reference to additional charges in vendor price files do not apply to this contract. Product pricing may be found on the vendor information page, where links to all the vendors’ Master Blanket Purchase Orders (MBPOs) are provided.

Vendors on this contract are not awarded to provide equipment sales (new or used) under Statewide Contract FAC131

Purchases made through this contract will be direct rental services.

This contract provides for the following methods of purchase: Direct Quote through COMMBUYS and Direct Quote Outside of COMMBUYS.

Direct Quotes Using COMMBUYS

Buyers may solicit quotes from multiple vendors (refer to the Vendor MBPO Listing), award vendors, and place orders through COMMBUYS using the solicitation-enabled contract Master Blanket Purchase Orders (MBPOs) or Statewide Contracts in COMMBUYS.

Refer to the How to Request Quotes from Vendors on Statewide Contracts job aid for more details.

To set up a COMMBUYS buyer account, contact your organization’s COMMBUYS administrator.

For questions about Direct Quotes purchasing using COMMBUYS, contact OSD Help Desk or call (888) 627-8283.

Direct Quotes (Outside of COMMBUYS)

Buyers can solicit quotes directly from multiple vendors outside of COMMBUYS by email or phone. When requesting a quote, the following should be included in the request:

• Equipment details, including type, model, make, and any required specific accessories or features
• Duration of rental
• Required delivery date
• Delivery location
• Pick-up date
• Pick-up location

Please reference FAC131 on all quotes to ensure correct pricing.

Note: MOSAIC and COMMBUYS do not interface. Payment request and invoice must be reported in both MOSAIC and COMMBUYS.

How to Place a Purchase Order in COMMBUYS for a One-Time Rental

One-Time Rental is defined as one day, one week, or one month. Once rental duration and price are determined, the ordering process is as follows:

1. Initiate a new requisition.
2. Search for Equipment (and use FAC131) in the description.
3. Select vendor Master Blanket Purchase Order (MBPO).
4. Select the zero-dollar catalog line.
5. Enter 1 in the Quantity field and the total price in the Unit Cost field.
6. Modify the description as needed to reflect the purchase details.
7. If applicable, attach the vendor quote and a detailed order summary.

How to Place a Purchase Order in COMMBUYS for an Ongoing Rental

Ongoing Rental is defined as, a rental of more than one day, a rental based on daily rental rate, multiple-week rental based on weekly rate, or more than one month rental based on monthly rate.

Once the rental price and duration have been determined, you may enter a Purchase Order for the full amount of the estimate, and place partial receipts as you receive billing from the vendor. For such purchase orders, insert the following language in the special instructions box:

“This Purchase Order represents the total estimated expenditure for this engagement [insert brief description], against which [identify department] will execute partial receipts in COMMBUYS upon receipt and approval of invoices, in order to record the Equipment supplied according to the agreed upon engagement terms. All estimated expenditures are subject to reconciliation based on invoices rendered for agreed-upon delivery of goods and/or services.”

Performance and Payment That Goes Beyond Contract End Date

The extend beyond period is in place to allow performance and payment obligations under a contract to continue after the contract term has ended. This period is primarily used to aid the transition between an expiring contract and its replacement and to ensure the continuity in service delivery.

For extend beyond, the following stipulations are in place:

• Buyers may not enter into a written agreement that will go more than six (6) months beyond the maximum end date of the contract. Existing services may be completed and payments made during this period.
• No new agreements, including leases, rentals, or service contracts, may be made after the contract's expiration.
• Agreements established prior to the Master Agreement expiration may allow performance and payment obligations to continue until the maximum Extend Beyond date.
  

COMMBUYS is the Commonwealth of Massachusetts' e-procurement platform, serving as a central marketplace for state agencies and other Eligible Entities to procure goods and services, connecting government buyers and businesses. It aims to streamline the purchasing process, ensuring transparency and efficiency in the procurement process.

For Executive Agencies, COMMBUYS is required. Per 801 CMR 21.00, Executive Agencies must use established Statewide Contracts (SWCs) for the purchase of products and services. To set up a COMMBUYS buyer account or to update an existing agency account, the buyers must contact the COMMBUYS Help Desk at: 888-627-8283 or OSDhelpdesk@mass.gov.

While COMMBUYS use is not mandated for Non-Executive Agencies and other Eligible Entities, it is highly recommended to streamline the procurement process and assist buyers in making informed purchasing choices. Eligible entities should follow their internal guidelines for COMMBUYS use.

Buyers can view contract documents on COMMBUYS without requiring a COMMBUYS account or logging in.  
To find contract documents in COMMBUYS, follow these steps:

1. On the COMMBUYS home page, enter FAC131 in the search tool and select Blankets from the drop-down list.
2. Select the Search icon. The related Master Blanket Purchase Orders (MBPOs) information opens in a table format. 
3. To view the associated contract documents, under the Blanket # column, select the applicable Purchase Order (PO) link. MBPO opens for the selected PO and the attachments can be found in the Agency Attachments or Vendor Attachments section. 

If applicable, to find vendor-specific documents, view the links to the individual vendor MBPOs on the Vendor Information page, and follow these steps:

1. On the Vendor Information page, select the applicable Purchase Order (PO) link. The Master Blanket Purchase Order (MBPO) opens for the selected PO.
2. If applicable, on the MBPO, scroll down to the Vendor Attachments section to find the vendor-specific documents.
3. To view, select the desired document link.

Please refer to the following guidelines:

• Executive Departments must use diverse and small businesses to the extent possible based on contract terms, Supplier Diversity Office (SDO), and departmental policies, laws, and regulations.
• The Small Business Purchasing Program (SBPP) applies to small procurements ($250,000 or below annually), while the Supplier Diversity Program (SDP) applies to large procurements (over $250,000 annually). Executive Departments must consider these requirements when soliciting quotes or issuing Statements of Work (SOWs).
• Operational Services Division (OSD) provides a list of SDO businesses through the Statewide Contract Index. Refer to the Programs (SDP and SBPP) tab on the index (scroll to view the tab).

• In cases where all other factors are equal, and particularly when adhering to a best value approach, the department will favor the vendor with stronger SDP commitment.
• For more information, refer to Best Value Evaluation of SDP Plan Forms: A Guide for Strategic Sourcing Teams.
• Vendor SDP commitment percentages may be found on the Vendor List table.

• If available, departments must notify at least two certified small businesses capable of providing the product or service. Bids received from SBPP-participating small businesses must be evaluated, and if one meets the department’s best value criteria, the contract must be awarded to that vendor.
• For more information, refer to Best Value Evaluation of Responses to Small Procurements: A Guide for Strategic Sourcing Teams.
• Vendor SBPP Certification status can be found on the Vendor List table.

The awarded vendor’s use of subcontractors is subject to the provisions of the Commonwealth’s Terms and Conditions and Standard Contract Form, as well as other applicable terms of this Statewide Contract (SWC). 

• Vendors on this contract are responsible for all costs associated with delivery, maintenance, repair, and pick-up of equipment at the end of the rental period and may not impose any additional fees.
• All quotes must reference FAC131 and clearly indicate a lump sum price encompassing all costs associated with delivery, maintenance, repair, and pick-up to and from the Purchasing Entity’s requested delivery location.
• Delivered equipment and products must be operational for their intended purpose.
• All delivered equipment and products must be properly packaged and secured to minimize in transit damage.
• Damaged equipment and products may be rejected. If the damage is not readily apparent at the time of delivery, the vendor must permit the equipment and products to be returned within a reasonable time at no cost to the Participating or Purchasing Entities.
• Purchasing Entities reserve the right to inspect the equipment and products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the equipment and products at the time of delivery.
• In the event that a Purchasing Entity receives delivery of nonconforming equipment and products, the Purchasing Entity must notify the vendor as soon as possible and the vendor will replace the nonconforming equipment and products with conforming equipment and products that are acceptable to the Purchasing Entity.
• Vendor must arrange for and pay for the return shipment on equipment and products that arrive in a defective or inoperable condition.
  

Vendors on this contract may be required to provide products or services in cases of statewide emergencies. The 801 CMR 21.05(3) defines emergency for procurement purposes. Visit the Emergency Response Supplies, Services and Equipment Contact Information for Statewide Contracts list for emergency services related to this contract.

Vendors' performance is measured by several factors, including the following:

• Buyers provide actionable feedback on vendors for this contract to optimize performance through the Procurated platform. On the Procurated website, click "Search for a Massachusetts Vendor to Review", then search for the vendor by name and select them from the list. Once you enter your professional email address, you will be forwarded to the review screen.
• Buyers are encouraged to reach out to the Category Manager(s) (Tatiana Henry or Sean Corbin) if vendors are not meeting their contractual obligations and buyers may be surveyed for vendor performance feedback.
• Vendors will be evaluated on their current performance and may be asked to work with the Commonwealth toward improvement.
• Vendors must meet all contractual requirements throughout the life of the contract, including requirements for timely and accurate report submission, to remain in good standing under the contract.
  

For general procurement guidelines and best practices, follow these recommendations:

• Buyers should inform vendors to reference Statewide Contract FAC131 on all quotes and invoices.
• No prepayment should be made for products not yet delivered or services not yet rendered.
• No sales tax should be applied to invoices.
• No fees or surcharges (including travel, fuel, delivery) should be applied to invoices.
• Special order fees must be agreed upon by both parties upfront.
• Payments for products or services provided must be paid within 45 days per Massachusetts Bill Payment Policy, or sooner if applying Prompt Payment Discount.
• Buyers are not required to sign additional agreements with vendors that conflict with the Request for Response (RFR) Terms and Conditions. Contact the Category Manager(s) (Tatiana Henry or Sean Corbin) for guidance. 
• Vendors must notify buyers of product substitutions.

To add a product or service to the list of eligible products or services sold under this contract, buyers must contact their Category Manager(s) (Tatiana Henry or Sean Corbin) for approval. The new product or service requested must comply with the established specifications and scope of the contract.

Learn More

Explore the Environmentally Preferable Products (EPP) Procurement Program and discover detailed guidance in the EPP Products and Services Guide.

When placing orders with a vendor, MOSAIC users must reference the contract ID number FAC131* in the Agreement ID field in MOSAIC for encumbrances related to purchases from Statewide Contracts. Please address all inquiries regarding MOSAIC technical support and job aids by emailing the Comptroller Help Desk or by calling 617-973-2468. 

*The asterisk is required when referencing the contract in the Massachusetts Management Accounting Reporting System (MOSAIC).

This contract was awarded outside the standard Operational Services Division (OSD) Request for Response (RFR) process. OSD's participation in the Sourcewell contract is documented by a Participating Addendum. The Master Agreement for Sourcewellcan be found in each vendor’s Master Blanket Purchase Order (MBPO) on COMMBUYS. The executed Participating Addendum, a legally binding document between OSD and the vendor, formally incorporates terms specific to Massachusetts while superseding or amending any conflicting provisions within the Master Agreement to ensure compliance with Commonwealth laws. 

United Rentals and Herc Rentals are adopted from Sourcewell. 

Truck Safety Standards

The RMV enacted new regulations (540 CMR 4.10 to 4.13) that apply to certain registered motor vehicles, trailers, semi-trailers, and semi-trailer units classified as Class 3 or above by the Federal Highway Administration, with a gross vehicle weight (GVW) rating of 10,001 pounds or more (“Heavy Vehicles”). Heavy Vehicles that are (1) leased or purchased by the Commonwealth on or after January 1, 2023, or (2) operated under contracts with the Commonwealth executed on or after January 1, 2025, that require the use of Heavy Vehicles in writing or by necessary implication, must be equipped with the following truck safety devices:

• Lateral protective devices (LPD), commonly called “Side Guards”
• Convex mirrors
• Crossover mirrors
• Back-up cameras

For snow and ice management and removal services and towing services, these regulations apply to Heavy Vehicles operated under contracts with the Commonwealth that were executed on or after July 1, 2025. Heavy Vehicles affected by the RMV regulations must be certified as compliant with these requirements beginning December 31, 2025 using the RMV portal. Please refer to MassDOT’s Truck Safety Devices for information about updates on truck safety devices, the certification and waiver process, and guidance for vendors. Further guidance will soon be available on the Operational Services Division (OSD) website.