This Statewide Contract is for Solid Waste and Recycling Services.  The contract covers a wide range of solid waste and recycling services, with each contractor providing one or more services for Free or for a Fee.  The contract offers 22 categories of services, which include Pay as You Throw (PAYT) Bags.  

Master Blanket Purchase Order (MBPO) with RFR PO-15-1080-OSD01-OSD10-00000003365. 

Benefits and Cost Savings

Statewide Contracts are an easy way to obtain benefits for your organization by: 

• Leveraging the Commonwealth’s buying power
• Simplifying the solicitation process
• Providing contracting expertise
• Enhancing vendor relationships through proactive management and oversight
• Offering competitive pricing
• Offering Prompt Payment Discounts (PPD), which is a percentage discount given to the buyer if the invoice is paid within a specified time, in accordance with the Commonwealth’s Bill Paying Policy

• Additional Categories that are covered from the previous contract: Including wood, scrap tires, floating vegetation, redeemable bottles and cans, and mattress recycling.
• NAID Certified Vendors: NAID certification is a voluntary certification, that sets the standards for document destruction, more information on NAID certification can be found online at: http://www.naidonline.org/nitl/en/cert/history-purpose.html 
• Free Services – As indicated by Vendor on the Contractor Service Chart: 
• Bundled Pricing:  Haulers may provide recycling collection with refuse collection as a bundled service (single price) so that the cost of collecting source separated recyclables is embedded in the cost of the collection of refuse.
• Rebates: As indicated by vendor on the Contractor Service Chart.  Rebate details must be obtained directly from each vendor.
• Beneficial Contract Terms: Including prompt pay discounts, no surcharges, and allowable agreements 1 year beyond the expiration date of contract.
• Resource Management Agreements: The contract enables users to establish creative “resource management” agreements that incentivize contractors to reduce solid waste disposal through facility assessments resulting in plans to reduce waste at the source, or through increased recycling.  The goal of such agreements is to reduce the overall cost of managing waste materials and share a portion of the savings with the contractor as an incentive to lower the costs further.
• Event Recycling and Single Stream Recycling.
• Additional Trainings Offered Above and Beyond Mandatory Required: Contact Vendor for trainings.

This contract includes 22 categories of products/service listed as follows:  

• Category 1: Municipal Solid Waste (MSW)
• Category 1A: Pay as You Throw (PAYT) Bags
• Category 2:Bulky Waste, incl. Mattresses
• Category 3: White Office Paper
• Category 4: Mixed Paper
• Category 5: Paper Shredding/ Secure Document & Media Destruction
• Category 6: Old Corrugated Cardboard
• Category 7: Metal Cans & Containers
• Category 8: Glass Containers
• Category 9: Plastic Bottles & Containers
• Category 10: Organic-Leaves, Yard Waste, & Floating Vegetation
• Category 11: Organic-Food Waste
• Category 12: Textiles
• Category 13: Street Sweepings
• Category 14: White Goods
• Category 15: Construction & Demo (C & D), including Clean Gypsum Wallboard
• Category 16: Asphalt, Brick, Concrete (ABC)
• Category 17: Wood
• Category 18: Tires
• Category 19: Mattresses
• Category 20: Redeemable Bottles & Cans
• Category 21: Scrap Metal
  

The following is a complete list of the types of organizations generally allowed to use the Operational Service Division’s (OSD's) Statewide Contracts (SWCs). Some SWCs may be open to additional organizations, and some are more restricted in usage.

• Cities, towns, districts, counties, and other political subdivisions
• Executive, Legislative, and Judicial Branches, including all departments and elected offices therein
• Independent public authorities, commissions, and quasi-public agencies
• Local public libraries, public school districts, and charter schools
• Public hospitals owned by the Commonwealth of Massachusetts
• Public institutions of higher education
• Public purchasing cooperatives
• Non-profit, UFR-certified organizations that are doing business with the Commonwealth
• Other states and territories and their cities, towns, districts, counties, other political subdivisions, and public institutions of higher education without prior approval from the State Purchasing Agent 
• Other entities when designated in writing by the State Purchasing Agent
  

• The acquisition method for this contract is fee for service; except for Pay As You Throw (PAYT) Bags please refer to the “Pay As You Throw Bags” section below.  The contract also allows for the outright purchase of containers and equipment (if applicable).  
• Service pricing for each facility is established based on the contractors’ responses to requests for quotes issued by Eligible Entities.  
  

Pay as You Throw Bags Purchase and Pricing Instructions

• Purchasers should contact the awarded contractors directly to order products.  The contract offers Imprinted Plastic Trash Bags with minimum 20% recycled content. Bags are made of 100% LDPE plastic and are available in various colors. All prices associated with this contract are posted in the PAYT Bags Price List in COMMBUYS, however, contract users may request that Contractors provide a lower price based on volume, collection frequency, or willingness to accept an alternative collection schedule. Retail Inventory and Distribution System Programs are available. Contract users are advised to contact more than one Contractor to ask for a price quote on the specific services required by their facilities.  
  

Note: The price files and vendor catalogs are accessible through public view in COMMBUYS; therefore, buyers can access the price files and vendor catalogs without needing to sign into a COMMBUYS account.

• Vendor Price File: All vendors have been provided with a Microsoft Excel file outlining their awarded pricing, including approved manufacturers and the awarded discount percentage off MSRP for their base price. If a vendor does not have a manufacturer listed in their awarded price file, the vendor must contact the Category Manager sean.corbin2@mass.gov to get the manufacturer added before they can sell their products on FAC86 If a vendor is not honoring their discount pricing from the price file, then the customer should contact the Category Manager. sean.corbin2@mass.gov .
• Fixed Pricing: Pricing is fixed but further negotiations can be made.
• Ceiling/Not-to-Exceed: The contract's published pricing, including discounts, is a maximum price or 'not-to-exceed' limit and can be subject to further negotiation.
• Discount from Manufacturers Suggested Retail Price (MSRP): Contract pricing is a specified discount off the MSRP catalog price. If volume discounts are available, mention that here. 
• Insert any other applicable pricing options .

Note: Product pricing may be found on the vendor information page, where links to all the vendors’ MBPOs are provided.

• While Eligible Entities are not required to solicit proposals from multiple contractors, OSD strongly encourages Eligible Entities to request pricing and service information from at least three (3) contractors to compare pricing and to obtain the best value.  In soliciting waste or recycling services, Eligible Entities should, wherever possible, prepare in writing for contractors the following information: 
• Specific location of facility or facilities for which service is being requested
• A description of such facilities (e.g. office building, school campus, small home, etc.)
• A detailed list of the types of services and products being requested (e.g. solid waste collection, recycling, paper bins, dumpsters, etc.) 
• A description of the materials being targeted for specific services (e.g. collection of MSW, recycling of mixed paper and containers and cardboard)
• The specific time frame for which service and pricing is being requested
• Details on the number of collections being requested from which specific locations within the site
• If available, the number and size of dumpsters or other containers currently in place and/or being requested from the contractor
• Available dates and times for a site visit prior to submission of a proposal (if required by the department)
• When soliciting responses from Contractors, Eligible Entities should ask for the following information:
• Total price for the services being requested for the required time frame
• Description of the services being offered
• Description of initial training services being offered
• Any alternative proposals to establish or increase recycling programs
• Any other information required by the department to evaluate contractor proposals
• Prior to soliciting proposals from contractors, Eligible Entities should examine the Contractor Service Category Chart found under the MBPO on COMMBUYS to determine which contractors offer services in the region for which the department needs a hauler or recycler, and that the services being requested by the department are offered by the contractors being contacted.  Please note that Eligible Entities should always check with specific contractors to ensure that the required services are offered. 
• Eligible Entities may solicit at least three (3) quotes from contractors listed to determine which contractor can provide the best value for the equipment being purchased. All that is needed is that Eligible Entities to contact the three (3) contractors for quotes; you are not required to receive responses from all three (3) contacted contractors. 
• Price Adjustments: Once pricing quotes have been submitted and accepted by the contract user department, this pricing, including any escalator clauses agreed to by the contract user department, shall remain in effect for the length of the agreement unless both parties agree to such an amendment in writing.  Contract users may also choose to amend the terms of the agreement and either add or delete services provided to their facility at any time during the term of the contract.  Such amendments may be accompanied by a mutually agreed upon price change by the contractor.

The purchase option identified below are the only acceptable options that may be used in this contract.  This is a fee-for-service contract.

• Quote Solicitation: Buyers can solicit quotes from multiple vendors (see the Vendor MBPO Listing PO-15-1080-OSD01-OSD10-00000003365 , award vendors, and place orders through COMMBUYS. A solicitation-enabled contract allows the buyer to solicit quotes from vendors who have Master Blanket Purchase Orders (MBPOs) or Statewide Contracts in COMMBUYS. The buyers can create a solicitation-enabled bid using a release requisition, converting the requisition to a bid, and then requesting quotes from eligible vendors. 

See the How to Request Quotes from Vendors on Statewide Contracts job aid for more details.

Note: MOSAIC and COMMBUYS do not interface. Payment request and invoice must be reported in both MOSAIC and COMMBUYS.

Performance and Payment That Goes Beyond Contract End Date

The extend beyond period is in place to allow performance and payment obligations under a contract to continue after the contract term has ended. This period is primarily used to aid the transition between an expiring contract and its replacement and to ensure the continuity in service delivery.

For extend beyond, the following stipulations are in place:

• Buyers may not enter into a written agreement that will go beyond the maximum end date of the contract. Existing services may be completed and payments made during this period.
• No new agreements, including leases, rentals, or service contracts, may be made after the contract's expiration.
• Agreements established prior to the Master Agreement expiration may allow performance and payment obligations to continue until the maximum Extend Beyond date.
  

COMMBUYS is the Commonwealth of Massachusetts' e-procurement platform, serving as a central marketplace for state agencies and other Eligible Entities to procure goods and services, connecting government buyers and businesses. It aims to streamline the purchasing process, ensuring transparency and efficiency in the procurement process.

For Executive Agencies, COMMBUYS is required. Per 801 CMR 21.00, Executive Agencies must use established Statewide Contracts (SWCs) for the purchase of products and services. To set up a COMMBUYS buyer account or to update an existing agency account, the buyers must contact the COMMBUYS Help Desk at: 888-627-8283 or OSDhelpdesk@mass.gov.

While COMMBUYS use is not mandated for Non-Executive Agencies and other Eligible Entities, it is highly recommended to streamline the procurement process and assist buyers in making informed purchasing choices. Eligible entities should follow their internal guidelines for COMMBUYS use.

Buyers can view contract documents on COMMBUYS without requiring a COMMBUYS account or logging in.  
To find contract documents in COMMBUYS, follow these steps:

1. On the COMMBUYS home page, enter FAC86 in the search tool and select Blankets from the drop-down list.
2. Select the Search icon. The related Master Blanket Purchase Orders (MBPOs) information opens in a table format. 
3. To view the associated contract documents, under the Blanket # column, select the applicable Purchase Order (PO) link. MBPO opens for the selected PO and the attachments can be found in the Agency Attachments or Vendor Attachments section. 

4. All standard contract documents are within the Master Contract Record. Access them directly by clicking this link: PO-15-1080-OSD01-OSD10-00000003365 

This contract may include construction, reconstruction, alteration, installation, demolition, maintenance, and repair work, including associated materials. The Eligible Entity is responsible for consulting with legal counsel to determine if work sought under this contract qualifies as construction under G.L. c. 149 or G.L. c.30, § 39M.

Please refer to the following construction and construction-related labor requirements:

• Purchasing entities are responsible for compliance with applicable construction procurement law requirements. Information concerning specific G.L. c. 149 and c. 30 construction requirements may be found in the Office of the Inspector General’s Public Procurement Charts.
• It is the responsibility of the Eligible Entity to determine whether installation work includes construction as defined by M.G.L. c.149 or M.G.L. c.30, §39M. Chapter 30B Procurement Assistance from the Office of the Inspector General is available on the OIG Public Procurement web page. Access the 30B Hotline at 617-722-8838 or email 30B Hotline
• For further information about the public construction bidding laws, please email the Attorney General’s Office Bid Unit. Visit the Attorney General’s Public Construction web page to learn more about Public Bidding Laws. 

Note: Operational Services Division (OSD) does not provide legal guidance on construction law.

• Purchasing entities are responsible for compliance with applicable construction law requirements. Information concerning specific G.L. c. 149 and c. 30 construction requirements may be found in the Office of the Inspector General’s Public Procurement Charts at: https://www.mass.gov/download-oig-public-purchasing-and-public-construction-manuals.

For prevailing wage requirements, please see the following guidelines:
Contractors must comply with the Prevailing Wage Law, as administered by the Massachusetts Department of Labor Standards. 

• Massachusetts prevailing wage laws require that covered employees on public works projects be paid a minimum hourly rate set by the Department of Labor Standards (DLS) and are applicable to both union and non-union employers and employees. 
• All employees of Contractors performing work covered by this contract must be paid at least the prevailing wage rates for work performed in or on public buildings or public works. 
• Buyers must request a prevailing wage schedule from the Department of Labor Standards (DLS) online or by calling the DLS Prevailing Wage Program at: (617) 626-6953. 
• On public works projects, wages listed on the wage schedule must be paid to all employees, regardless of whether they work for the prime contractor, a sub-bidder, or any subcontractor.
• The wage schedule applies to all project phases, including final cleanup. Contractors solely responsible for final cleanup must adhere to the wage schedule.
• To ensure apprentices are paid at the lower apprentice rates in Massachusetts, they must be registered with the Massachusetts Division of Apprentice Standards (DAS). All apprentices must carry their apprentice ID during work hours. If a worker is not registered with DAS, they must be paid the “total rate” listed on the wage schedule regardless of experience or skill level.
• Pursuant to M.G.L. Ch 149 § 27B, all contractors and subcontractors must submit accurate weekly payroll records directly to the Eligible Entity. Non-compliance can lead to criminal charges or civil penalties. Non-compliance with certified payroll record requirements may lead to suspension or termination of eligibility for participation in this statewide contract.
• Chapter 149 § 27B requires certified payroll records to include, for each employee, their name, address, occupational classification, hours worked, and wages paid. In addition to the information provided, a copy of each apprentice's ID card is required.
• All workers on contracts exceeding $10,000 must complete a minimum 10-hour Occupational Safety and Health Administration-approved (OSHA-approved) construction safety and health course. Contractors must submit documentation proving successful completion of OSHA 10-hour training along with the first certified payroll record for each worker listed. Example of certified payroll record (report form): https://www.mass.gov/doc/weekly-certified-payroll-report/download.
• Chapter 149, § 27B mandates that contractors and subcontractors submit a statement of compliance, including a certified payroll, to the awarding authority within 15 days of project completion.
• All contracts by a state agency or state-assisted contracts for design, construction, reconstruction, installation, demolition, maintenance, or repair must contain Workforce Participation Goals for minorities and women. This is required by M.G.L. c. 149, § 44A(2)(G). 
• The Office of the Attorney General’s Fair Labor Division is responsible for enforcing the prevailing wage laws.  Visit www.mass.gov/prevailing-wage-enforcement  for more information.
  

Labor Hours

Business Hours (excluding holidays) are defined as Monday through Friday 7:00 a.m. to 5:00 p.m. Non-Business Hours are defined as periods outside of Business Hours.

Note: Many state facilities operate continuously (24/7).

Apprentice Labor Rates

Bidders may only include apprentice labor rates if they are participating in the Commonwealth's Approved Apprentice Program and can provide the required documentation. Refer to Information for apprentices to learn more.

Please refer to the following guidelines:

• Executive Departments must use diverse and small businesses to the extent possible based on contract terms, Supplier Diversity Office (SDO), and departmental policies, laws, and regulations.
• The Small Business Purchasing Program (SBPP) applies to small procurements ($250,000 or below annually), while the Supplier Diversity Program (SDP) applies to large procurements (over $250,000 annually). Executive Departments must consider these requirements when soliciting quotes or issuing Statements of Work (SOWs).
• Operational Services Division (OSD) provides a list of SDO businesses through the Statewide Contract Index. Refer to the Programs (SDP and SBPP) tab on the index (scroll to view the tab).

• In cases where all other factors are equal, and particularly when adhering to a best value approach, the department will favor the vendor with stronger SDP commitment.
• For more information, refer to Best Value Evaluation of SDP Plan Forms: A Guide for Strategic Sourcing Teams.
• Vendor SDP commitment percentages may be found on the Vendor List table.

• If available, departments must notify at least two certified small businesses capable of providing the product or service. Bids received from SBPP-participating small businesses must be evaluated, and if one meets the department’s best value criteria, the contract must be awarded to that vendor.
• For more information, refer to Best Value Evaluation of Responses to Small Procurements: A Guide for Strategic Sourcing Teams.
• Vendor SBPP Certification status can be found on the Vendor List table.

The awarded vendor’s use of subcontractors is subject to the provisions of the Commonwealth’s Terms and Conditions and Standard Contract Form, as well as other applicable terms of this Statewide Contract (SWC). 

Vendors on this contract may be required to provide products or services in cases of statewide emergencies. The 801 CMR 21.05(3) defines emergency for procurement purposes. Visit the Emergency Response Supplies, Services and Equipment Contact Information for Statewide Contracts list for emergency services related to this contract.

For vendor performance, please make note of the following:

• Provide actionable feedback on vendors for this contract to optimize performance. Click Procurated for input. On the Procurated website page, select an OSD contract, click Select, and then click Provide a Review for the applicable vendor listed. 
• Buyers are encouraged to reach out to the Category Manager, Sean Corbin f vendors are not meeting their contractual obligations and buyers may be surveyed for vendor performance feedback.
• Contractors will be evaluated on their current performance and may be asked to work with the Commonwealth towards improvement.
  • If Contractor performance is unacceptable but can be corrected, the Contractor will be given the opportunity to develop and implement a corrective action plan, working collaboratively with OSD and the relevant purchasing entities.
  • If the Contractor's performance is inadequate or breaches the RFR terms, including attachments and agreements, the OSD Category Manager may issue a warning, add vendors, implement a corrective action plan, or suspend/terminate the contract.
• Contractors must meet all contractual requirements throughout the life of the contract, including requirements for timely and accurate report submission, to remain in good standing under the contract.
  

For general procurement guidelines and best practices, follow these recommendations:

• Buyers should inform vendors to reference Statewide Contract FAC86 on all quotes and invoices.
• No prepayment should be made for products not yet delivered or services not yet rendered.
• No sales tax should be applied to invoices.
• No fees or surcharges (including travel, fuel, delivery) should be applied to invoices.
• Special order fees must be agreed upon by both parties upfront.
• Payments for products or services provided must be paid within 45 days per Massachusetts Bill Payment Policy, or sooner if applying Prompt Payment Discount.
• Buyers are not required to sign additional agreements with vendors that conflict with the Request for Response (RFR) Terms and Conditions. Contact the Category Manager(s) (Sean Corbin or Tatiana Henry) for guidance. 
• Vendors must notify buyers of product substitutions.

This contract enables Eligible Entities to obtain improved and cost-effective recycling services from approved vendors. It covers recycling for 20 material types and includes Pay-As-You-Throw (PAYT) bag supplies (Category 1a) and event recycling support.

Buying entities are responsible for soliciting proposals and pricing from the approved vendor list and negotiating terms based on the specific type and scope of services required. In their solicitations, entities are strongly encouraged to prioritize recycling and other waste diversion strategies—reserving disposal strictly as a last resort. They must also ensure compliance with the Massachusetts Waste Disposal Ban regulations by diverting the required materials from disposal.

Vendor Requirements and Support Services: Vendors must:

• Report the weights of recycled materials
• Provide documentation verifying proper recycling
• Conduct a no-cost initial facility assessment to identify cost-effective and environmentally preferred waste diversion strategies
• Offer a training session upon agreement, with additional sessions available as needed

Resource Management Agreements: The contract supports “resource management” agreements that incentivize contractors to reduce solid waste disposal via assessments and strategic planning—whether by increasing recycling rates or minimizing waste generation at the source. The aim is to lower overall waste management costs, with contractors potentially sharing in the savings achieved.

Specialized Vendor Services: Some vendors specialize in specific recyclable commodities, see the Contractor Service Chart . While it's not mandatory to select multiple contractors, engaging different vendors based on material type may offer more personalized service and improved pricing.

Maximize Recycling: To maximize program success, buyers should:

• Appoint a Recycling Coordinator to identify high-volume recyclable materials
• Consult Vendors to develop tailored, cost-effective programs
• Involve Janitorial Staff in planning and encourage contractor-led training
• Schedule Pre-Proposal Site Visits to support accurate pricing and planning
• Secure Management Support via internal communication
• Request Initial Training Sessions for custodial and facility staff
• Provide Ongoing Education to departmental employees
• Retain Flexibility to adapt or expand recycling programs during the contract period
• Seek Credits or Rebates for uncontaminated, marketable materials
• Request Separate Bids for waste and recycling services—even from the same vendor, as there may be savings. 
  

Learn More

Explore the Environmentally Preferable Products (EPP) Procurement Program and discover detailed guidance in the EPP Products and Services Guide.

When placing orders with a vendor, MOSAIC users must reference the contract ID number FAC86* in the Agreement ID field in MOSAIC for encumbrances related to purchases from Statewide Contracts. Please address all inquiries regarding MOSAIC technical support and job aids by emailing the Comptroller Help Desk or by calling 617-973-2468. 

*The asterisk is required when referencing the contract in the Massachusetts Management Accounting Reporting System (MOSAIC).

Containers

• All contractors offer appropriate containers relevant to the services they provide.  However, not all contractors offer all types of indoor and outdoor containers.  Eligible Entities should request Contractors to provide information on which containers are available and the cost of such containers as part of a waste and/or recycling service.  Alternatively, Eligible Entities may purchase recycling containers and equipment from contractors outright. 
• When considering such purchasing decisions, Eligible Entities should also refer to Statewide Contract FAC87designatedDEP, which provides a wide range of waste/recycling containers and compost bins. FAC87designatedDEP will be more relevant for municipalities and larger facilities as some of the products on it include minimum order requirements.

State Surplus Property Disposal 

• When an agency decides that a piece of office equipment is surplus, a determination is made by the agency whether the equipment is usable or worthless.  Usable equipment is posted on the Massachusetts State Surplus Property Office (SSPO) web site and offered to State agencies, political subdivisions, and non-profit organizations in accordance with the Massachusetts policies and procedures governing the distribution of state-owned surplus property.  If the equipment is not transferred to any eligible entity, a decision is made (by SSPO and the agency) to either sell the item or consider the item scrap/worthless. 
• If an agency determines their scrap furniture to be worthless, the agency must first submit a list of their worthless equipment to SSPO along with a cover letter stating the equipment has been deemed worthless property. The cover letter must be signed by three people from the agency.  SSPO will review and response to the agency’s request to dispose of the equipment.  
• A State Surplus Disposal Services Form has been developed to assist agencies in soliciting quotes for scrap furniture disposal. It is located on the Conversion Vendor MBPO in COMMBUYS. Once the quotes have been received, a contractor has been awarded and a removal date set up, it is the responsibility of the department to notify the contractor if there is any change to the disposal form.  If additional office furniture needs to be removed and the contractor was not notified, it is at the discretion of the contractor whether the additional furniture will be removed or will need a new scheduling date.
• Local municipalities or other non-state entities do not have to write to SSPO prior to the removal of their worthless items by a service.

Other Contract Provisions

• The following terms and conditions were included in this RFR and are part of the contract requirements:
• Contractors must collect all waste and recyclable materials in accordance with the Massachusetts Waste Ban Regulations, DEP Waste Ban Requirements 310 CMR 19.017, and MA Commercial Organics Waste Disposal Ban and inform Eligible Entities of said regulations and of any incidences of non-compliance.
• When providing service to any Department of Corrections facility, contractors must meet all DOC rules and regulations.
• Products related to waste collection and disposal/recycling services that may be offered for purchase, rental, or lease through this contract are containers (indoor/outdoor), dumpsters, compactors, food waste disposers, other products, or equipment with approval of the SSST. 
• While no specific products will be listed on contract, Contractors may provide quotes to eligible entities upon request.  
• For all appropriate services, contractors must provide containers which are fully enclosed, leak proof, fire retardant, labeled and in good condition (for all outdoor containers).
• Contractors must clean containers on a schedule to be agreed upon by the contractor and contracting facility.
• No contractor may collect gravel and fill materials in connection with public construction projects pursuant to M.G.L. chapter 149, S27.
• The recycling of street sweepings must be done in accordance with the Massachusetts “Final Policy for Reuse and Disposal of Street Sweepings” to be used for landfill cover, fill in public ways or as compost.
• For all white good collections, contractors must be capable of (either directly or through a subcontractor) fully removing and recovering all CFCs in accordance with all applicable state and federal regulations and have been EPA certified for CFC Handling.
• All contractors offering secure document destruction / shredding services must be able to offer on-site and/or off-site shredding services and must provide a certificate of destruction to Eligible Entities for all shredded materials; all contractors or subcontractors have NAID certification to ensure security of document handling.
• All contractors must agree to reduce collection frequency at department facilities at any time during the agreement period should a facility request such a reduction as a result of greater recycling and/or waste prevention activities.  Such reductions in collections should result in associated reductions in price.
• Contractors must provide a certificate of recycling, upon request by a facility or the SSST, which certifies that all materials collected for recycling were recycled and not otherwise disposed of.
• Contractors must be able to provide collection services within two business days of a request by a facility and should be prepared to provide on-call collection within 24 hours.
• Following an agreement to provide waste and/or recycling services to a facility, contractors must provide, at no cost, initial training/education and assessment services which include:
  • initial facility assessment to identify the most effective and efficient waste and recycling program
  • advice on the types of equipment, supplies, and other appropriate materials
  • an initial training session to explain the collection system(s) to facility staff
• Contractors may offer additional, more in-depth training, for additional fees.
• Invoices may be submitted on a monthly or quarterly basis and the SSST encourages contractors to include copies of weight slips with each invoice, or itemized tonnage weights for each collection or an estimate of such weights based on volume.  Invoices should be mailed to Eligible Entities no later than 14 days following the close of the billing period.
• Purchasing Eligible Entities will issue a statement of work to Contractors and upon receipt of a quote, may submit a Purchase Order form to the Contractor with project parameters (ex. size of containers, frequency of pickup) and price.  
• Contractors are not allowed to request or require any signed contractual documents from purchasing entities, and no paperwork generated by the Contractor will be signed by the purchasing entity.  Eligible Entities cannot be held to any terms beyond what is specified in the Commonwealth terms and conditions and the RFR.
• Automatic renewals of services are also not allowed on this contract without prior written approval from the purchasing entity. 
• Eligible Entities may at any time terminate a service agreement without penalty. This contract allows purchasing entities to change vendors at any time, and no vendor can restrict an Eligible Entity from changing their service provider.
• No transportation, fuel, energy, insurance, or any other surcharges will be allowed throughout the duration of the contract.
• Upon request, contractors must provide purchasing entities with weight reports for the types of materials collected.  

Truck Safety Standards

The RMV enacted new regulations (540 CMR 4.10 to 4.13) that apply to certain registered motor vehicles, trailers, semi-trailers, and semi-trailer units classified as Class 3 or above by the Federal Highway Administration, with a gross vehicle weight (GVW) rating of 10,001 pounds or more (“Heavy Vehicles”). Heavy Vehicles that are (1) leased or purchased by the Commonwealth on or after January 1, 2023, or (2) operated under contracts with the Commonwealth executed on or after January 1, 2025, that require the use of Heavy Vehicles in writing or by necessary implication, must be equipped with the following truck safety devices:

• Lateral protective devices (LPD), commonly called “Side Guards”
• Convex mirrors
• Crossover mirrors
• Back-up cameras

For snow and ice management and removal services and towing services, these regulations apply to Heavy Vehicles operated under contracts with the Commonwealth that were executed on or after July 1, 2025. Heavy Vehicles affected by the RMV regulations must be certified as compliant with these requirements beginning December 31, 2025 using the RMV portal. Please refer to MassDOT’s Truck Safety Devices for information about updates on truck safety devices, the certification and waiver process, and guidance for vendors. Further guidance will soon be available on the Operational Services Division (OSD) website.