FAC90designatedDEP Carpet and Mattress Recycling Services Statewide Contract: This contract serves as the companion to the MassDEP mattress waste ban which encourages municipalities to source separate mattresses for recycling and reuse. Municipalities and certain public entities may use the FAC90 Statewide Carpet and Mattress Recycling Services Contract to select vendors that either accept mattresses on a per-unit basis or provide collection container rental and hauling.

Benefits and Cost Savings

Statewide Contracts are an easy way to obtain benefits for your organization by: 

• Leveraging the Commonwealth’s buying power
• Simplifying the solicitation process
• Providing contracting expertise
• Enhancing vendor relationships through proactive management and oversight
• Offering competitive pricing
• Offering Prompt Payment Discounts (PPD), which is a percentage discount given to the buyer if the invoice is paid within a specified time, in accordance with the Commonwealth’s Bill Paying Policy

• Partnering with a pool of qualified and experienced vendors
• Improving the availability of environmentally preferable products
• Waste Reduction: Discarded carpet and Mattresses represent segments of the waste stream that have the potential to be recycled at a much higher rate. Carpet has been identified as a top regional priority in the northeast, as determined by Product Stewardship Institute and the Northeast Waste Management Officials Association in separate regional product prioritization discussions.
• Cost Savings: Recycling carpet, mattresses and other difficult to recycle items creates jobs, reduces municipal waste management costs, saves resources, and can significantly reduce greenhouse gas emissions and reduce energy use. Recycling keeps mattresses out of landfills and waste combustion facilities, which not only diverts waste, but also prevents damage to facility equipment caused by mattresses' bulky mass and metal box springs. Up to 95 percent of mattress components—steel, cotton, and foam—are recyclable.

This contract includes three (3) categories of services listed as follows:

• Category 1: Carpet Recycling Services – NO VENDORS ON CONTRACT AT THIS TIME
• Category 2: Mattress Recycling Services
• Category 3: Recycling Services – Other Difficult-to-Recycle Materials
  

The following is a complete list of the types of organizations generally allowed to use the Operational Service Division’s (OSD's) Statewide Contracts (SWCs). Some SWCs may be open to additional organizations, and some are more restricted in usage.

• Cities, towns, districts, counties, and other political subdivisions
• Executive, Legislative, and Judicial Branches, including all departments and elected offices therein
• Independent public authorities, commissions, and quasi-public agencies
• Local public libraries, public school districts, and charter schools
• Public hospitals owned by the Commonwealth of Massachusetts
• Public institutions of higher education
• Public purchasing cooperatives
• Non-profit, UFR-certified organizations that are doing business with the Commonwealth
• Other states and territories and their cities, towns, districts, counties, other political subdivisions, and public institutions of higher education without prior approval from the State Purchasing Agent 
• Other entities when designated in writing by the State Purchasing Agent
  

Note: The price files and vendor catalogs are accessible through public view in COMMBUYS; therefore, buyers can access the price files and vendor catalogs without needing to sign into a COMMBUYS account.

• Vendor Price File: If a vendor does not have a manufacturer listed in their awarded price file, the vendor must contact the Category Manager (Micaela Guglielmi ) to get the manufacturer added before they can sell their products on FAC90designatedDEP. If a vendor is not honoring their discount pricing from the price file, then the customer should contact the Category Manager (Micaela Guglielmi ).
• Fixed Pricing: Pricing is fixed but further negotiations can be made.
• Pricing and compensation details: Pricing for all services included in this contract are available in the Master Price File located at Master Blanket Purchase Order PO-15-1045-BWP00-BWP01-00000005711.  Cities and towns that are designated as MassDEP grant recipients (Grantee Municipalities) will utilize the contract under special arrangement whereby MassDEP will pay the Vendor(s) directly for Contract Materials recycling services, on behalf of the municipality. In the case that MassDEP covers only a portion of costs for Grantee Municipalities, those municipalities will be responsible for paying the invoices representing the balance of those costs.

Eligible Entities that are not a participant in the MassDEP grant program for carpet and mattress recycling are responsible for executing their own purchase orders and paying their own invoices for services acquired from this contract.

Note: Product pricing may be found on the vendor information page, where links to all the vendors’ MBPOs are provided.

Please detail any contract-specific or category-specific requirements or other relevant information below.

Buyers should refer to the following when soliciting quotes from awarded vendors:

• For purchases of $10,000 and above, Buyers are required to solicit quotations from all eligible vendors and obtain a minimum of three (3) responses. This ensures a competitive bidding process and helps the Buyer find the best possible value for their purchase. A “no bid” response is considered an acceptable response.
• For purchases under $10,000, soliciting quotes is at the discretion of the Buyer. However, before making a purchase, Buyers should consult with their Chief Purchasing Officer or equivalent authority.
  

• This is a fee-for-service contract.
• This is a rental (of containers only)
• Direct Purchase of Fixed Price Items on COMMBUYS: Used for products and services with fixed pricing, viewable in vendor catalogs or price files. See the Vendor MBPO Listing for a list of eligible vendors. The buyer can submit a request for goods and services from a Statewide Contract (SWC) or a Departmental Contract. This option is for users with Basic Purchaser or Department Access privileges in COMMBUYS. Once the requisition is approved, a Purchase Order (PO) is generated and can be sent to the vendor. Requisitions are documents used to request goods and services. A requisition is the first document used to generate a PO.

Refer to the How to Make a Statewide Contract Purchase in COMMBUYS job aid for more details.

Step 1: Download Master Price File: Eligible Entities are encouraged to access and download the Master Price File on www.commbuys.com and compare the costs of the four vendors located therein.

Step 2: Compare Costs Based on Desired Service: Cost comparisons are based according to Service Description and the price per unit located within each category. For instance, in the Processing/Recycling Category (for materials that are delivered to the facility), pricing is based on a dollar per piece pricing structure. Pricing in the Transportation Service Category is based on Container Type (40 Cubic Yard Roll-Off, 48’ Trailer, and 53’ Trailer) and the distance travelled from the Eligible Entity to the sorting/processing facility. In the Container Rental Service Category pricing is based on the type of container used (40 Cubic yard Roll-Off, 48’ Trailer, and 53’ Trailer) in a monthly rental capacity. While specific bids are not included within the Curbside Collection Category, contract users may solicit services with vendors under Contract FAC90, subject to the terms and conditions agreed to by the parties and under this contract.

Contract use in COMMBUYS: Contract users must create a solicitation-enabled requisition and issue a closed bid to the contractors awarded to service their region (refer to information below). Such bids must provide adequate time for contractors to conduct initial assessments of the facilities to be serviced. Commonwealth Departments must document the results of quote evaluation by making an award and generating a PO in COMMBUYS.

Note: MOSAIC and COMMBUYS do not interface. Payment request and invoice must be reported in both MOSAIC and COMMBUYS.

Performance and Payment That Goes Beyond Contract End Date

The extend beyond period is in place to allow performance and payment obligations under a contract to continue after the contract term has ended. This period is primarily used to aid the transition between an expiring contract and its replacement and to ensure the continuity in service delivery.

For extend beyond, the following stipulations are in place:

• Buyers may not enter into a written agreement that will go more than twelve (12) months beyond the maximum end date of the contract. Existing services may be completed and payments made during this period.
• No new agreements, including leases, rentals, or service contracts, may be made after the contract's expiration.
• Agreements established prior to the Master Agreement expiration may allow performance and payment obligations to continue until the maximum Extend Beyond date.
  

COMMBUYS is the Commonwealth of Massachusetts' e-procurement platform, serving as a central marketplace for state agencies and other Eligible Entities to procure goods and services, connecting government buyers and businesses. It aims to streamline the purchasing process, ensuring transparency and efficiency in the procurement process.

For Executive Agencies, COMMBUYS is required. Per 801 CMR 21.00, Executive Agencies must use established Statewide Contracts (SWCs) for the purchase of products and services. To set up a COMMBUYS buyer account or to update an existing agency account, the buyers must contact the COMMBUYS Help Desk at: 888-627-8283 or OSDhelpdesk@mass.gov.

While COMMBUYS use is not mandated for Non-Executive Agencies and other Eligible Entities, it is highly recommended to streamline the procurement process and assist buyers in making informed purchasing choices. Eligible entities should follow their internal guidelines for COMMBUYS use.

Buyers can view contract documents on COMMBUYS without requiring a COMMBUYS account or logging in.  
To find contract documents in COMMBUYS, follow these steps:

1. On the COMMBUYS home page, enter FAC90DesignatedDEP in the search tool and select Blankets from the drop-down list.
2. Select the Search icon. The related Master Blanket Purchase Orders (MBPOs) information opens in a table format. 
3. To view the associated contract documents, under the Blanket # column, select the applicable Purchase Order (PO) link. MBPO opens for the selected PO and the attachments can be found in the Agency Attachments or Vendor Attachments section. 

If applicable, to find vendor-specific documents, view the links to the individual vendor MBPOs on the Vendor Information page, and follow these steps:

1. On the Vendor Information page, select the applicable Purchase Order (PO) link. The Master Blanket Purchase Order (MBPO) opens for the selected PO.
2. If applicable, on the MBPO, scroll down to the Vendor Attachments section to find the vendor-specific documents.
3. To view, select the desired document link.

Please refer to the following guidelines:

• Executive Departments must use diverse and small businesses to the extent possible based on contract terms, Supplier Diversity Office (SDO), and departmental policies, laws, and regulations.
• The Small Business Purchasing Program (SBPP) applies to small procurements ($250,000 or below annually), while the Supplier Diversity Program (SDP) applies to large procurements (over $250,000 annually). Executive Departments must consider these requirements when soliciting quotes or issuing Statements of Work (SOWs).
• Operational Services Division (OSD) provides a list of SDO businesses through the Statewide Contract Index. Refer to the Programs (SDP and SBPP) tab on the index (scroll to view the tab).

• In cases where all other factors are equal, and particularly when adhering to a best value approach, the department will favor the vendor with stronger SDP commitment.
• For more information, refer to Best Value Evaluation of SDP Plan Forms: A Guide for Strategic Sourcing Teams.
• Vendor SDP commitment percentages may be found on the Vendor List table.

• If available, departments must notify at least two certified small businesses capable of providing the product or service. Bids received from SBPP-participating small businesses must be evaluated, and if one meets the department’s best value criteria, the contract must be awarded to that vendor.
• For more information, refer to Best Value Evaluation of Responses to Small Procurements: A Guide for Strategic Sourcing Teams.
• Vendor SBPP Certification status can be found on the Vendor List table.

The awarded vendor’s use of subcontractors is subject to the provisions of the Commonwealth’s Terms and Conditions and Standard Contract Form, as well as other applicable terms of this Statewide Contract (SWC). 

Vendors in this statewide contract offer the following discounts, which can vary for each vendor (vendor discounts are detailed in the vendor list table and the price files within each vendor's Master Blanket Purchase Order [MBPO] or Master Contract Record MBPO).

• Dock Delivery Discount: A discount may be negotiated if the product is delivered directly to the loading dock.
• Volume Discount: A discount is negotiated to the buyer if a certain volume of product or service is purchased.
• Tiered Discount: A discount that offers progressively larger savings as the order size or spending threshold increases, depending on the contract.
• Trade-In: A discount for the trade of devices that are not compatible with the vendor’s service offering.
  

Vendors on this contract may be required to provide products or services in cases of statewide emergencies. The 801 CMR 21.05(3) defines emergency for procurement purposes. Visit the Emergency Response Supplies, Services and Equipment Contact Information for Statewide Contracts list for emergency services related to this contract.

Vendors' performance is measured by several factors, including the following:

• Buyers provide actionable feedback on vendors for this contract to optimize performance through the Procurated platform. On the Procurated website, click "Search for a Massachusetts Vendor to Review", then search for the vendor by name and select them from the list. Once you enter your professional email address, you will be forwarded to the review screen.
• Buyers are encouraged to reach out to the Category Manager(s) (Micaela Guglielmi ) if vendors are not meeting their contractual obligations and buyers may be surveyed for vendor performance feedback.
• Vendors will be evaluated on their current performance and may be asked to work with the Commonwealth toward improvement.
• Vendors must meet all contractual requirements throughout the life of the contract, including requirements for timely and accurate report submission, to remain in good standing under the contract.
  

For general procurement guidelines and best practices, follow these recommendations:

• Buyers should inform vendors to reference Statewide Contract FAC90DesignatedDEP on all quotes and invoices.
• No prepayment should be made for products not yet delivered or services not yet rendered.
• No sales tax should be applied to invoices.
• No fees or surcharges (including travel, fuel, delivery) should be applied to invoices.
• Special order fees must be agreed upon by both parties upfront.
• Payments for products or services provided must be paid within 45 days per Massachusetts Bill Payment Policy, or sooner if applying Prompt Payment Discount.
• Buyers are not required to sign additional agreements with vendors that conflict with the Request for Response (RFR) Terms and Conditions. Contact the Category Manager(s) (Micaela Guglielmi ) for guidance. 
• Vendors must notify buyers of product substitutions.

This contract is considered an all-EPP contract and includes transportation and recycling (and some reuse) of mattresses and box springs (not futons). Vendors disassemble mattresses and recycle at least 75% (by weight) of the mattress components through scrap dealers and other appropriate secondary markets, including but not limited to, metal, foam, fabric, and wood.  All vendors must comply with Massachusetts mattress waste disposal bans (310 CMR 19.017) that went into effect November 1, 2022.

Vendors must also be able to provide buyers with the quantity and weights of recycled materials. 

Learn More

Explore the Environmentally Preferable Products (EPP) Procurement Program and discover detailed guidance in the EPP Products and Services Guide.

When placing orders with a vendor, MOSAIC users must reference the contract ID number FAC90DesignatedDEP in the Agreement ID field in MOSAIC for encumbrances related to purchases from Statewide Contracts. Please address all inquiries regarding MOSAIC technical support and job aids by emailing the Comptroller Help Desk or by calling 617-973-2468. 

*The asterisk is required when referencing the contract in the Massachusetts Management Accounting Reporting System (MOSAIC).

Summary of Contractor Qualifications

The following is a summary of contractor qualifications that have been reviewed prior to awarding each contractor. The complete description of qualifications and specifications for all contractors and those for specific categories is provided in the Request for Response (RFR) document FAC90, posted under the “Attachment” tab of this contract on COMMBUYS.

All Contractors:

• Company experience (at least 3 years in business)
• Description of technical qualifications and service experience.
• Qualification of Subcontractors
• Recycling Services Specifications
• Insurance levels (workers’ compensation, general liability, motor vehicle liability).
• History of past performance and/or references.
• Supplier Diversity Program (SDP) Plan.
• Prompt payment discount.
  

Category 1 – Carpet Collection and Recycling Services

• Ability to process sorted carpet into marketable commodities at their own facility.
• Demonstrated recycling rate that exceeds 50% by weight.
• Ability to set aside incoming carpet that is deemed suitable for reuse and find reuse outlets.
• Ability to weigh incoming contracting materials at their own facility.
• Ability to accept some quantity of commercial carpet for recycling. If offered, pricing for Commercial Carpet recycling should be included in the Price Sheet.
• Ability to collect comingled Mattresses and Carpet in a single container.
• Ability to provide evidence of a contractual relationship, partnership or long-term supply contract with the Downstream Processors or Recyclers identified in the Response Form.
• Ability to provide curbside collection of residential carpet on a fee-for-service basis (to be paid by the Eligible Entity
  

Category 2 – Mattress Collection and Recycling Services

• Ability to demonstrate a recycling rate that exceeds 85% by weight. Higher recycling rates will be favorably evaluated.
• Accept mattresses in alternative storage containers or arrangements, as agreed upon with Collection Sites.
• Ability to set aside incoming carpet that is deemed suitable for reuse and find reuse outlets.
• Ability to weigh incoming Contract Materials at their facility.
• Ability to accept commercially generated Contract Materials.
• Ability to collect comingled Mattresses and Carpet in a single container.
• Ability to provide evidence of a contractual relationship, partnership or long-term supply contract with the Downstream Processors or Recyclers identified in the Response Form.
• Ability to provide curbside collection of residential mattresses on a fee-for-service basis (to be paid by the Eligible Entity).
  

Category 3 – Optional Recycling Services: Collection, Processing and Recycling of Wood and Upholstered Furniture and Other Difficult-to-Recycle Materials

• Ability to offer transportation services and accept delivery of materials
• Ability to set aside incoming materials that are deemed suitable for reuse and find reuse outlets.
• Ability to weigh incoming Contract Materials at their facility.
  

Truck Safety Standards

The RMV enacted new regulations (540 CMR 4.10 to 4.13) that apply to certain registered motor vehicles, trailers, semi-trailers, and semi-trailer units classified as Class 3 or above by the Federal Highway Administration, with a gross vehicle weight (GVW) rating of 10,001 pounds or more (“Heavy Vehicles”). Heavy Vehicles that are (1) leased or purchased by the Commonwealth on or after January 1, 2023, or (2) operated under contracts with the Commonwealth executed on or after January 1, 2025, that require the use of Heavy Vehicles in writing or by necessary implication, must be equipped with the following truck safety devices:

• Lateral protective devices (LPD), commonly called “Side Guards”
• Convex mirrors
• Crossover mirrors
• Back-up cameras

For snow and ice management and removal services and towing services, these regulations apply to Heavy Vehicles operated under contracts with the Commonwealth that were executed on or after July 1, 2025. Heavy Vehicles affected by the RMV regulations must be certified as compliant with these requirements beginning December 31, 2025 using the RMV portal. Please refer to MassDOT’s Truck Safety Devices for information about updates on truck safety devices, the certification and waiver process, and guidance for vendors. Further guidance will soon be available on the Operational Services Division (OSD) website.