VEH111: Heavy-Duty Vehicles, Road Maintenance and Construction Equipment: This is a Statewide Contract (SWC) for Heavy-Duty Vehicles, Road Maintenance and Construction Equipment, including battery electric and bio-fuel vehicles. All awarded Vendors are contracted for the sale of the base vehicle or piece of equipment and must provide related parts and service. All Vendors must also facilitate a variety of application needs by working with upfitters on a subcontracting basis. While Contract Users are expected to have dialogue with upfitters as needed to facilitate specific needs, all conversations must involve the awarded Vendor, and all invoices and payments are to be processed through the awarded Vendor. Upfitters working as subcontractors may not invoice or receive payment from Purchasing Entities directly.

For the Master Contract Record, refer to the Master Blanket Purchase Order (MBPO) with RFR. 

Note: This contract may be used to procure the goods or services described in this user guide at any dollar amount. Any limitations, including for procurements involving construction, are outlined in this Contract User Guide.

Benefits and Cost Savings

Statewide Contracts are an easy way to obtain benefits for your organization by: 

• Leveraging the Commonwealth’s buying power
• Simplifying the solicitation process
• Providing contracting expertise
• Enhancing vendor relationships through proactive management and oversight
• Offering competitive pricing
• Offering Prompt Payment Discounts (PPD), which is a percentage discount given to the buyer if the invoice is paid within a specified time, in accordance with the Commonwealth’s Bill Paying Policy

This contract includes 7 categories of products listed as follows:  

• Category 1: Trucks: Cab and Chassis that can be upfit to provide a range of finished applications including Tow Trucks, Curbside Trash Trucks, Box Trucks, Truck Tractors, Dump Trucks, Service Trucks, Traffic Safety Trucks, Water Trucks, Rack Body Trucks, Flatbed Trucks, Debris Vacuum Trucks, Roll off/Hook lift Trucks, Sewer Trucks, and Ramp Trucks)
• Category 2: Heavy Equipment:
  • Includes Articulated Trucks, Backhoes, Dozers, Wheel Loaders, Motor Graders, Telehandlers, Tracked Excavators, Wheeled Excavators, and Trenchers 
• Category 3: Paving/Road Equipment
  • Includes Pavers, Rollers, and Screening/Processing Equipment
• Category 4: Utilities Service Equipment
  • Includes Auger Trucks, Bucket Trucks, Forestry Trucks, and Log Trucks
• Category 5: Buses 
  • Includes School Buses and Transit Buses (includes coach vehicles)
• Category 6: Snow Removal
  • Includes Plow Trucks, Sand/Salt Trucks, Snow Melters, Tow Plow Trucks, and Deicers
• Category 7: Trailers 
  • Includes Lowbed Trailers, Flatbed Trailers, and Gooseneck Trailers

**Please see NEW Truck Safety Standards information in Appendix

The following list of products are not available for purchase on VEH111:

• Light- and medium-duty vehicles (26,000 lbs and under) are available on VEH110
• Equipment for Lawns & Grounds is available on  FAC116
  

The following is a complete list of the types of organizations generally allowed to use the Operational Service Division’s (OSD's) Statewide Contracts (SWCs). Some SWCs may be open to additional organizations, and some are more restricted in usage.

• Cities, towns, districts, counties, and other political subdivisions
• Executive, Legislative, and Judicial Branches, including all departments and elected offices therein
• Independent public authorities, commissions, and quasi-public agencies
• Local public libraries, public school districts, and charter schools
• Public hospitals owned by the Commonwealth of Massachusetts
• Public institutions of higher education
• Public purchasing cooperatives
• Non-profit, UFR-certified organizations that are doing business with the Commonwealth
• Other states and territories and their cities, towns, districts, counties, other political subdivisions, and public institutions of higher education without prior approval from the State Purchasing Agent 
• Other entities when designated in writing by the State Purchasing Agent
  

Purchase Options 

• Purchases made through this contract will be direct, outright purchases. 
• In the event the asset being sought is not featured in the vendor’s catalog, or if the total purchase price including all added options, accessories, and upfitting exceeds a 25% variation (based pricing of raw materials, this percentage could fluctuate) from the catalog price, Always consider contacting the Contract Manager to get more information on asset availability and assistance with purchasing.
• All purchases of vehicles and equipment on this contract must incorporate the use of the most current VEH111 Quote Form version located within the Master Contract Record.

Users In general, Contract should expect a range of 6-12 months lead time for the ordering and upfitting of all assets on this contract, excluding delays due to unforeseen OEM order constraints, shipping logistic issues, and upfit-related complications.

The Vendor shall manage the entire ordering process, confirm receipt of orders to Contract Users, and communicate the vehicle status in each stage of the order process to Contract Users on a regular and reliable basis. This includes but is not limited to the following:

• Explicitly confirm acknowledgement to the Contract User of all Requests for Quotes within two business days; 
• Provide requested quote, using the VEH111 Quote Form, within five business days of said request being submitted unless otherwise specified by the Contract User; 
• Acknowledge receipt of all Purchase Orders within one business day;
• Place the asset order with the OEM or dealer within two business days of Contract User’s final approval; 
• Ensure the Commonwealth’s OEM code (e.g., FIN, FAN) is properly designated in appropriate orders; Provide the OEM factory order number when received from the OEM or dealer, if applicable;
• Provide an original estimated delivery date within five business days after the OEM or dealer places the vehicle in its order bank;
• Schedule upfit and other services with subcontractors in advance so that all parts and equipment are available before the asset arrives for upfit;
• Report delays to the original estimated delivery date to the Contract User within two business days of receiving notice from the OEM, dealer, or subcontractor and never less than 45 days prior to the expected delivery date 
• Identify assets acquired from Vendor’s stock by the VIN; and 
• Provide pre-notification of delivery to the Contract User at least five business days prior to delivery

Contract Users should not accept vague or generic responses from Vendors and should follow up on any Purchase Order not acknowledged after 24 hours. 

Contract Users are expected to have proper approval consistent with their respective entity’s protocols before placing the final asset order with a Vendor. 

Vendors that fail to order assets within 10 business days of receipt of a Contract User’s final approval of asset specification will be subject to a penalty of five percent of the total purchase order. The penalty will be deducted from the purchase order price of each vehicle ordered.

Dealer Stock Purchases: In the event an asset is available on the dealer’s lot (i.e., it does not need to be factory-ordered from the OEM), the Contractor may sell said asset to the Contract User, provided it is the current model year at the time of purchase and is sold at a minimum of the percentage off of list/catalog price that the Contractor committed to as part of their Bid.

Note: The price files or vendor catalogs are accessible through public view in COMMBUYS; therefore, buyers can access the price files and vendor catalogs without needing to sign into a COMMBUYS account.

• Ceiling/Not-to-Exceed: Contract discounts and other pricing published under the contract represents “ceiling” or “not-to-exceed” pricing and may be further negotiated. 
• Discount off of the Vendor Catalog Price: Contract pricing is a specified discount off of the vendor catalog price. All assets purchased on this contract must conform to a price no greater than the vendor’s committed percentage off list/catalog price reflected in the Vendor Information table. Similarly, all upfitting must conform to a price no greater than the cost-plus percentage reflected in the same table.   
• Rates for service must conform to a price no greater than the amount committed to by the vendor in the Vendor Information table. This is also true in cases where vendors offer Emergency Response service. 

Note: Product pricing information may be found on the vendor information page, where links to all the vendors’ MBPOs are provided

Buyers should refer to the following when soliciting quotes from awarded vendors:

• OSD recommends getting quotes from all awarded VEH111 vendors that can provide the category, make/model of desired asset. 
• Always request (in writing) how long your quote is good for.  Also inquire as to lead times on vehicles being manufactured. 
• VEH111 does include vendors that offer specific make/models of vehicles and equipment (sole source). This is acceptable and multiple quotes are not expected when working with those vendors. 
• Buyers should consult with their Chief Purchasing Officer or equivalent authority if they have questions on how their agency or department handles purchases.  
• Contract users should always reference VEH111 when contacting vendors to ensure they are receiving contract pricing. 
  • Compliance with specifications 
  • Fleet compatibility
  • Operator ease of use transition
  • Dealer location(s)
  • Dealer hours of operation
  • Delivery lead time
  • Cost
  • Repair compatibility
  • Parts compatibility

Quote Solicitation: At the current time, it is recommended that all Buyers contact dealers directly to solicit quotes. Due to inventory issues, it is not recommended that Buyers go through COMMBUYS for quotes. 

If Buyers choose to go through COMMBUYS, Buyers can solicit quotes from multiple vendors (see the Vendor MBPO Listing award vendors, and place orders through COMMBUYS. A solicitation-enabled contract allows the buyer to solicit quotes from vendors who have Master Blanket Purchase Orders (MBPOs) or Statewide Contracts in COMMBUYS. The buyers can create a solicitation-enabled bid using a release requisition, converting the requisition to a bid, and then requesting quotes from eligible vendors. Buyers must include “VEH111 RFQ” when entering information in the Description field.

See the How to Request Quotes from Vendors on Statewide Contracts job aid for more details.

• Direct Purchase of Non-Fixed Price Item ($0 Line Item) on Vendor’s MBPO: Applicable to products and services may require customized quoting. See the Vendor MBPO Listing for a list of eligible vendors. The Buyer can create a Release Requisition in COMMBUYS, submit the requisition for approval in COMMBUYS, and then send the vendor a Release Purchase Order.

See the How to Make a Statewide Contract Purchase in COMMBUYS job aid for more details.

• Document Items in COMMBUYS That Have Already Been Purchased: This contract enables buyers to retroactively record a previously made contract purchase within the COMMBUYS system. This is done through a Request for Payment Authorization (RPA) Release Requisition, which also allows MOSAIC users to easily keep track of spending.

For a description on how to complete this purchase in COMMBUYS, see the How To Record a Contract Purchase Previously Made (RPA Release) job aid.

Note: MOSAIC and COMMBUYS do not interface. Payment request and invoice must be reported in both MOSAIC and COMMBUYS.

Product Training and Demonstrations 

The Vendor and/or its subcontractors must provide a comprehensive orientation training at delivery or at an alternate time agreed to by the Contract User using the exact asset that was purchased (i.e., Vendor may not use an alternative or “demos” to perform training). The training must consist of six hours of OEM technical training for technicians and four hours of training for operators. Technical training shall include, but not be limited to, key safety and maintenance points, as well as basic operation to assist in the diagnosis of problems. Operator training shall include, but not be limited to, basic familiarization with safety items, routine required checks and overview of all functions. Contract Users may waive training at their sole discretion. 

All assets, aftermarket, or upfit add-on accessories must include official OEM or subcontractor operating manuals and instructions. OEM refers to both the asset and aftermarket, upfitted accessories manufacturers.

COMMBUYS is the Commonwealth of Massachusetts' e-procurement platform, serving as a central marketplace for state agencies and other Eligible Entities to procure goods and services, connecting government buyers and businesses. It aims to streamline the purchasing process, ensuring transparency and efficiency in the procurement process.

For Executive Agencies, COMMBUYS is required. Per 801 CMR 21.00, Executive Agencies must use established Statewide Contracts (SWCs) for the purchase of products and services. To set up a COMMBUYS buyer account or to update an existing agency account, the buyers must contact the COMMBUYS Help Desk at: 888-627-8283 or OSDhelpdesk@mass.gov.

While COMMBUYS use is not mandated for Non-Executive Agencies and other Eligible Entities, it is highly recommended to streamline the procurement process and assist buyers in making informed purchasing choices. Eligible entities should follow their internal guidelines for COMMBUYS use.

Buyers can view contract documents on COMMBUYS without requiring a COMMBUYS account or logging in.  
To find contract documents in COMMBUYS, follow these steps:

1. On the COMMBUYS home page, enter VEH111 in the search tool and select Blankets from the drop-down list.
2. Select the Search icon. The related Master Blanket Purchase Orders (MBPOs) information opens in a table format. 
3. To view the associated contract documents, under the Blanket # column, select the applicable Purchase Order (PO) link. MBPO opens for the selected PO and the attachments can be found in the Agency Attachments or Vendor Attachments section. 

If applicable, to find vendor-specific documents, view the links to the individual vendor MBPOs on the Vendor Information page, and follow these steps:

1. On the Vendor Information page, select the applicable Purchase Order (PO) link. The Master Blanket Purchase Order (MBPO) opens for the selected PO.
2. If applicable, on the MBPO, scroll down to the Vendor Attachments section to find the vendor-specific documents.
3. To view, select the desired document link.

Please refer to the following guidelines:

• Executive Departments must use diverse and small businesses to the extent possible based on contract terms, Supplier Diversity Office (SDO), and departmental policies, laws, and regulations.
• The Small Business Purchasing Program (SBPP) applies to small procurements ($250,000 or below annually), while the Supplier Diversity Program (SDP) applies to large procurements (over $250,000 annually). Executive Departments must consider these requirements when soliciting quotes or issuing Statements of Work (SOWs).
• Operational Services Division (OSD) provides a list of SDO businesses through the Statewide Contract Index. Refer to the Programs (SDP and SBPP) tab on the index (scroll to view the tab).

• In cases where all other factors are equal, and particularly when adhering to a best value approach, the department will favor the vendor with stronger SDP commitment.
• For more information, refer to Best Value Evaluation of SDP Plan Forms: A Guide for Strategic Sourcing Teams.
• Vendor SDP commitment percentages may be found on the Vendor List table.

• If available, departments must notify at least two certified small businesses capable of providing the product or service. Bids received from SBPP-participating small businesses must be evaluated, and if one meets the department’s best value criteria, the contract must be awarded to that vendor.
• For more information, refer to Best Value Evaluation of Responses to Small Procurements: A Guide for Strategic Sourcing Teams.
• Vendor SBPP Certification status can be found on the Vendor List table.

The awarded vendor’s use of subcontractors is subject to the provisions of the Commonwealth’s Terms and Conditions and Standard Contract Form, as well as other applicable terms of this Statewide Contract (SWC). 

For shipping, delivery, and returns, please follow these guidelines:

Delivery Terms: 

Delivery from the Vendor to the Contract User is FOB to any location in mainland Massachusetts. Delivery to the islands in the Commonwealth and to all other locations must be negotiated before placing the final order and the added cost must be documented in the VEH111 Quote Form.

The Vendor is responsible for the physical custody of a new vehicle from the time it is delivered by the OEM or dealer to the upfitter or delivery dealership until it is ultimately signed for by the Contract User. 

The Vendor must provide pre-notification of delivery to the Contract User at least five business days prior to delivery. 

The Vendor is responsible for the delivery and off-loading of assets and all shipping charges that may be incurred. Discrepancies between the purchase order, the quote, or any other documentation pertaining to the order must be remedied by the Vendor. 

Assets that are not in new condition and free from defects upon receipt shall have the necessary corrective action taken to rectify the issue or be replaced promptly by the Vendor. Official delivery receipts or slips are required; handwritten delivery confirmations will not be accepted. All delivered assets shall include the following, unless otherwise waived by the Contract User:

• All aftermarket, upfit, add-on accessories identified in the purchase order, including additional sets of operating keys, as applicable 
• Valid Commonwealth inspection sticker 
• Original vehicle registration form
• All sets of keys that come standard with the asset and equipment being purchased as well as any additional sets requested by the Contract User 
• Commonwealth license plates (front and back) if asset is a licensed on-road vehicle 
• Full tank of fuel 
• OEM warranty information, including extended warranty options if acquired by the Contract User 
• Subcontractor/Upfitter warranty information 
• Owner’s Manual(s) for asset - one in printed or “hard copy” format and additional electronic versions as requested by the Contract User at no additional charge. It is preferred that electronic versions are in a physical format such as a USB drive or disk rather than web based.
• Where applicable, Owner’s Manual(s) for all add-on accessories and upfit equipment - one in printed or “hard copy” format and additional electronic versions as requested by the Contract User at no additional charge. It is preferred that electronic versions are in a physical format such as a USB drive or disk rather than web based. 
• Full maintenance and repair manuals for units and all attachments and accessories in printed or electronic format such as a USB drive. Information to include specifications, diagnosis/troubleshooting, wiring air plumbing and hydraulic diagrams. 

The asset must arrive at the final delivery destination in new condition, without defects, and be ready for immediate use in accordance with the OEM or Vendor’s pre-delivery service. The table below outlines the maximum number of miles and operating hours that are permissible and dollar amounts (USD) to be deducted from the agreed upon Purchase Price for mileage/operating hours up until that point:  

The chassis window sticker or line sheet, if factory ordered, must contain the details of the factory options. 

No Vendor identification (stickers/decals/dealer branding) may be on the delivered vehicle. 

All fluids, including the chassis crankcase, differential, and transmission shall be filled to the OEM’s recommended capacity.

Each unit shall be accompanied by a Pre-delivery Inspection document (PDI) that is filled out properly, completely, and legibly by the specific staff member that performed the inspection. This document must be re-checked and signed off on by the Vendor’s Contract Manager or other member of management. The PDI, if needed or otherwise requested by the Contract User, shall have a document provided for each unit and each accessory purchased (e.g., the cab and chassis, the plow, the sander, etc.). The Vendor is responsible for producing this document unless otherwise specified by the Contract User. 

Prior to delivery, the Contract User shall be given an opportunity to inspect each unit with all accessories, attachments, and equipment if requested. This should take place at an agreed upon point by the Vendor and Contract User, but generally after paint has been applied but prior to final assembly. It shall be the responsibility of the Vendor to notify the Contract User, who shall be given a reasonable amount of notice to perform this inspection prior to delivery. 

Authorized representatives of the Contract User will inspect the asset for work quality, appearance, and proper functioning of equipment before acceptance. Contractor shall secure a signed receipt from the authorized representative of the Contract User certifying delivery of the asset. 

The Vendor will have five business days to correct any deficiencies unless an extension is provided in writing by the Contract User. The Contract User may withhold payment if deficiencies are not corrected within the agreed time frame. 

The asset must be re-inspected prior to acceptance. The Contract User may choose to reject the asset if it fails the second inspection. The Vendor is responsible for picking up and returning a rejected asset for repair and other corrective action. 

In the event deficiencies are found after delivery and a properly signed receipt is not available, the Vendor will be responsible for correcting deficiencies as stated above. Invoices shall not be produced and become payable until the Contract User accepts the asset. 

Deliveries for Executive Branch Agencies will be accepted Monday through Friday, excluding Commonwealth and local Holidays, between the hours of 8:30 a.m. and 3:30 p.m. unless prior arrangements have been made with the Contract User. 

Under no circumstances shall the number of assets delivered exceed the total units shown on the purchase order. Additional units will be rejected and returned immediately at the Vendor’s cost.

Late or Missed Delivery: 

The Vendor is responsible for notifying the Contract Users of any delays in delivery. The Vendor must understand and accommodate the fact that Contract Users’ ability to pay for the asset may be impacted in cases where the delivery dates have changed drastically from the estimated original date. If the OEM or dealer shipment or any part of the aftermarket or upfit is delayed, the Vendor is required to notify the Contract User in writing within two business days of receiving notice from the OEM, dealer, or subcontractor. This notification must include the reasons for the delay and the new expected delivery date to the Contract User. 

If the asset becomes unavailable or cannot be supplied for any reason, an asset of equal value and functionality must be supplied. If a substitute is not available or acceptable, then either a similar asset from the next model year will be supplied at the same price, or the Contract User may cancel the order altogether. 

Vendors are responsible for delays and damage resulting from their subcontractors. 

If an asset is delayed or defaulted, providing such delay or default is the Vendor’s fault and proper communications regarding the delay or default are insufficient, the Contract User shall have the option to assess against the Vendor damages as follows, after the 45-day grace period: 

1. Five dollars per day per asset up to 25 percent of the total purchase order; and 
2. Other losses, detriments, and inconveniences resulting from the delay. 

If enacted, the compensation amount shall be deducted for each asset delivered in the purchase order unless otherwise agreed to.

For repairs and services warranties, please refer to these guidelines:

• The warranty for the Commonwealth shall be the manufacturer’s standard warranty starting from the date of acceptance by the Purchasing Entity. 
• All equipment must be new, in excellent working conditions, and must include the new Original Equipment Manufacturer (OEM) equipment guarantee.

Vendors must include information regarding all OEM warranties, any additional costs, discounts, or benefits associated with any warranties prior to purchase by the Contract User. Vendors shall submit the manufacturer’s standard warranty information upon delivery to the Contract User and shall include warranties from upfitters for any installed equipment. Standard warranties, include, but are not limited to:

• Basic Warranty 
• Powertrain Warranty
• Corrosion Warranty 
• Roadside Assistance 
• Extended Life Warranty 
• Extended Warranties 

Vendors shall provide a minimum one-year warranty on all parts and labor for any service necessary to restore the base asset or any component of upfit and/or aftermarket work. All costs shall be borne by the Vendor in this case. 

Vendors may offer extended warranties; however, only those that are offered through the OEM and that are fully-transferrable may be purchased on this contract. Third party warranties are not permitted.

Vendors in this statewide contract offer the following discounts, which may vary for each vendor:

• Volume Discount: A discount is negotiated to the buyer if a certain volume of product or service is purchased.
• Trade-In: Contract Users may offer used assets as trade-ins to the extent permitted by the Contract User’s surplus property regulations. Prior approval of a trade-in is required by the Office of Surplus Property for Executive Branch agencies. Trade-in amounts will be negotiated using published auction fair market values of the asset, adjusted for condition and usage. All trade-ins are sold on an “as-is” basis with no guarantee as to condition. The price of the new asset being purchased shall not change from what was reflected in the VEH111 Quote Form in the event the Contract User decides not to pursue the trade-in option.

Note: Vendor discounts are detailed in the vendor list table and the price files within each vendor's Master Blanket Purchase Order (MBPO) or Master Contract Record MBPO.

Vendors on this contract may be required to provide products or services in cases of statewide emergencies. The 801 CMR 21.05(3) defines emergency for procurement purposes. Visit the Emergency Response Supplies, Services and Equipment Contact Information for Statewide Contracts list for emergency services related to this contract.

Vendors' performance is measured by several factors, including the following:

• Buyers provide actionable feedback on vendors for this contract to optimize performance through the Procurated platform. On the Procurated website, click "Search for a Massachusetts Vendor to Review", then search for the vendor by name and select them from the list. Once you enter your professional email address, you will be forwarded to the review screen.
• Buyers are encouraged to reach out to the Category Manager(s) (Kelly Thompson Clark) if vendors are not meeting their contractual obligations and buyers may be surveyed for vendor performance feedback.
• Vendors will be evaluated on their current performance and may be asked to work with the Commonwealth toward improvement.
• Vendors must meet all contractual requirements throughout the life of the contract, including requirements for timely and accurate report submission, to remain in good standing under the contract.
  

For general procurement guidelines and best practices, follow these recommendations:

• Buyers should inform vendors to reference Statewide Contract VEH111 on all quotes and invoices.
• No prepayment should be made for products not yet delivered or services not yet rendered.
• No sales tax should be applied to invoices.
• No fees or surcharges (including travel, fuel, delivery) should be applied to invoices.
• Special order fees must be agreed upon by both parties upfront.
• Payments for products or services provided must be paid within 45 days per Massachusetts Bill Payment Policy, or sooner if applying Prompt Payment Discount.
• Buyers are not required to sign additional agreements with vendors that conflict with the Request for Response (RFR) Terms and Conditions. Contact the Category Manager(s) (Kelly Thompson Clark) for guidance. 
• Vendors must notify buyers of product substitutions.

To add a product or service to the list of eligible products or services sold under this contract, buyers must contact their Category Manager(s) (Kelly Thompson Clark) for approval. The new product or service requested must comply with the established specifications and scope of the contract.

This contract allows departments and political subdivisions to purchase alternative fuel assets and upfits, including battery electric and bio-fuel vehicles for inclusion in their fleets. 

Alternative Fuel Vehicle Website: The EPP Program provides an overview of benefits of switching to alternative fuels, guidance, in addition to links to possible financial incentives.   

Learn More

Explore the Environmentally Preferable Products (EPP) Procurement Program and discover detailed guidance in the EPP Products and Services Guide.

When placing orders with a vendor, MOSAIC users must reference the contract ID number VEH111* in the Agreement ID field in MOSAIC for encumbrances related to purchases from Statewide Contracts. Please address all inquiries regarding MOSAIC technical support and job aids by emailing the Comptroller Help Desk or by calling 617-973-2468. 

*The asterisk is required when referencing the contract in the Massachusetts Management Accounting Reporting System (MOSAIC).

Truck Safety Standards

The RMV enacted new regulations (540 CMR 4.10 to 4.13) that apply to certain registered motor vehicles, trailers, semi-trailers, and semi-trailer units classified as Class 3 or above by the Federal Highway Administration, with a gross vehicle weight (GVW) rating of 10,001 pounds or more (“Heavy Vehicles”). Heavy Vehicles that are (1) leased or purchased by the Commonwealth on or after January 1, 2023, or (2) operated under contracts with the Commonwealth executed on or after January 1, 2025, that require the use of Heavy Vehicles in writing or by necessary implication, must be equipped with the following truck safety devices:

• Lateral protective devices (LPD), commonly called “Side Guards”
• Convex mirrors
• Crossover mirrors
• Back-up cameras

For snow and ice management and removal services and towing services, these regulations apply to Heavy Vehicles operated under contracts with the Commonwealth that were executed on or after July 1, 2025. Heavy Vehicles affected by the RMV regulations must be certified as compliant with these requirements beginning December 31, 2025 using the RMV portal. Please refer to MassDOT’s Truck Safety Devices for information about updates on truck safety devices, the certification and waiver process, and guidance for vendors. Further guidance will soon be available on the Operational Services Division (OSD) website.

Category and OEM Summary