VEH114: This is a Statewide Contract for Automotive Parts, Paint, Refined Motor Oil, Lubricants, and other fluids.  This contract replaces VEH96 and provides the purchase and delivery of OEM and Non-OEM motorized vehicle parts, re-refined motor oil, hydraulic oils, transmission fluids, specialty oils, greases, lubes, brake fluids, remanufactured antifreeze, and windshield washer solvent. Additionally, this contract now offers categories specifically dedicated to automotive batteries and related auto body parts and supplies. Reference the VENDOR LIST AND INFORMATION to view which vendors provide the products/service category you need and to which counties within the Commonwealth they service and offer delivery. In-store pickup is also an option for most vendors.

Master Blanket Purchase Order (MBPO) with RFR 

Benefits and Cost Savings

Statewide Contracts are an easy way to obtain benefits for your organization by: 

• Leveraging the Commonwealth’s buying power
• Simplifying the solicitation process
• Providing contracting expertise
• Enhancing vendor relationships through proactive management and oversight
• Offering competitive pricing
• Offering Prompt Payment Discounts (PPD), which is a percentage discount given to the buyer if the invoice is paid within a specified time, in accordance with the Commonwealth’s Bill Paying Policy

• Partnering with a pool of qualified and experienced vendors 
• Improving the availability of environmentally preferable products
• Fast delivery, in some cases same day
• No delivery charges
  

This contract includes four (4) categories of products and services listed as follows. A detailed list of product sub-categories is in the Appendix: Detailed Contract Categories. 
This contract includes four (4) categories of products listed as follows:  

• Category 1: OEM and Non-OEM Parts
• Category 2: Auto Body Parts and Supplies
• Category 3: Refine Motor Oil, Lubricants, and other fluids 
• Category 4: Automotive Batteries
  

Related Statewide Contracts include the following: 

• VEH110–Purchase of Light and Medium-Duty Vehicles 
• VEH111–Heavy-Duty Vehicles, Road Maintenance and Construction Equipment 

To view all of the Contract User Guides for vehicles, transportation, and road maintenance, perform a search for VEH and Vehicle Fleet Management on mass.gov or visit Find a Statewide Contract User Guide.

The following is a complete list of the types of organizations generally allowed to use the Operational Service Division’s (OSD's) Statewide Contracts (SWCs). Some SWCs may be open to additional organizations, and some are more restricted in usage.

• Cities, towns, districts, counties, and other political subdivisions
• Executive, Legislative, and Judicial Branches, including all departments and elected offices therein
• Independent public authorities, commissions, and quasi-public agencies
• Local public libraries, public school districts, and charter schools
• Public hospitals owned by the Commonwealth of Massachusetts
• Public institutions of higher education
• Public purchasing cooperatives
• Non-profit, UFR-certified organizations that are doing business with the Commonwealth
• Other states and territories and their cities, towns, districts, counties, other political subdivisions, and public institutions of higher education without prior approval from the State Purchasing Agent 
• Other entities when designated in writing by the State Purchasing Agent
  

Applicable Procurement Law 

• Executive Branch Goods and Services: MGL c. 7, § 22; c. 30, § 51, § 52; 801 CMR 21.00 
• Construction Materials and Services:  G.L. c. 149, s. 44A; G.L. c. 30, § 39M
• Chapter 206 of the Acts of 2024; G.L. c. 7, § 22P
• Effective 02/18/2025 Chapter 239 of the Acts of 2024 replaces a section in c. 30B, G.L. c. 30B §23
  

Note: The price files and vendor catalogs are accessible through public view in COMMBUYS; therefore, buyers can access the price files and vendor catalogs without needing to sign into a COMMBUYS account.

• Vendor Price File: If a vendor does not have a manufacturer listed in their awarded price file, the vendor must contact the Category Manager, Kelly Thompson Clark to get the manufacturer added before they can sell their products on VEH114. If a vendor is not honoring their discount pricing from the price file, then the customer should contact the Category Manager,Kelly Thompson Clark. 
• Ceiling/Not-to-Exceed: The contract's published pricing, including discounts, is a maximum price or 'not-to-exceed' limit and can be subject to further negotiation.
• Discount from Manufacturers Suggested Retail Price (MSRP): Contract pricing is a specified discount off the MSRP catalog price. 

Note: Product pricing may be found on the vendor information page, where links to all the vendors’ MBPOs are provided.

• Purchases made through this contract will be direct, outright purchases.
• Quote Solicitation: Buyers can solicit quotes from multiple vendors (see the Vendor MBPO Listing (Master Blanket Purchase Order (MBPO)award vendors, and place orders through COMMBUYS. A solicitation-enabled contract allows the buyer to solicit quotes from vendors who have Master Blanket Purchase Orders (MBPOs) or Statewide Contracts in COMMBUYS. The buyers can create a solicitation-enabled bid using a release requisition, converting the requisition to a bid, and then requesting quotes from eligible vendors. 

See the How to Request Quotes from Vendors on Statewide Contracts job aid for more details.

• G2B Punchout: Buyers may purchase directly from the vendor’s eCommerce site using the Government to Business (G2B) functionality in COMMBUYS.See the Vendor MBPO Listing (Master Blanket Purchase Order (MBPO) for G2B Punchout-enabled vendors. A COMMBUYS punchout provides the ability to purchase directly from the website of certain sellers (vendors). Buyers can “punch out” to a seller’s online shopping website to search for and choose the desired items. Once the items are selected and checked out, the system transfers these items to COMMBUYS to complete a release requisition. 

See the How to Purchase from a COMMBUYS G2B Punchout job aid for more details.

• Direct Purchase of Fixed Price Items on COMMBUYS: Used for products and services with fixed pricing, viewable in vendor catalogs or price files. See the Vendor MBPO Listing (Master Blanket Purchase Order (MBPO) for a list of eligible vendors. The buyer can submit a request for goods and services from a Statewide Contract (SWC) or a Departmental Contract. This option is for users with Basic Purchaser or Department Access privileges in COMMBUYS. Once the requisition is approved, a Purchase Order (PO) is generated and can be sent to the vendor. Requisitions are documents used to request goods and services. A requisition is the first document used to generate a PO. 

See the How to Make a Statewide Contract Purchase in COMMBUYS job aid for more details. 

• Direct Purchase of Non-Fixed Price Item ($0 Line Item) on Vendor’s MBPO: Applicable to products and services may require customized quoting. See the Vendor MBPO Listing (Master Blanket Purchase Order (MBPO) for a list of eligible vendors. The Buyer can create a Release Requisition in COMMBUYS, submit the requisition for approval in COMMBUYS, and then send the vendor a Release Purchase Order.

See the How to Make a Statewide Contract Purchase in COMMBUYS job aid for more details.

• Document Items in COMMBUYS That Have Already Been Purchased: This contract enables buyers to retroactively record a previously made contract purchase within the COMMBUYS system. This is done through a Request for Payment Authorization (RPA) Release Requisition, which also allows MOSAIC users to easily keep track of spending.
  For a description on how to complete this purchase in COMMBUYS, see the How To Record a Contract Purchase Previously Made (RPA Release) job aid.

Note: MOSAIC and COMMBUYS do not interface. Payment request and invoice must be reported in both MOSAIC and COMMBUYS.

• If during the life of the contract, Operational Services Division (OSD) and/or the Strategic Sourcing Team (SST) deem it necessary to add vendors to VEH114, the SST may use an open enrollment period to obtain quotes from additional bidders.
  

COMMBUYS is the Commonwealth of Massachusetts' e-procurement platform, serving as a central marketplace for state agencies and other Eligible Entities to procure goods and services, connecting government buyers and businesses. It aims to streamline the purchasing process, ensuring transparency and efficiency in the procurement process.

For Executive Agencies, COMMBUYS is required. Per 801 CMR 21.00, Executive Agencies must use established Statewide Contracts (SWCs) for the purchase of products and services. To set up a COMMBUYS buyer account or to update an existing agency account, the buyers must contact the COMMBUYS Help Desk at: 888-627-8283 or OSDhelpdesk@mass.gov.

While COMMBUYS use is not mandated for Non-Executive Agencies and other Eligible Entities, it is highly recommended to streamline the procurement process and assist buyers in making informed purchasing choices. Eligible entities should follow their internal guidelines for COMMBUYS use.

Buyers can view contract documents on COMMBUYS without requiring a COMMBUYS account or logging in.  
To find contract documents in COMMBUYS, follow these steps:

1. On the COMMBUYS home page, enter VEH114 in the search tool and select Blankets from the drop-down list.
2. Select the Search icon. The related Master Blanket Purchase Orders (MBPOs) information opens in a table format. 
3. To view the associated contract documents, under the Blanket # column, select the applicable Purchase Order (PO) link. MBPO opens for the selected PO and the attachments can be found in the Agency Attachments or Vendor Attachments section. 

4. All standard contract documents are within the Master Contract Record. Access them directly by clicking this link: VEH114 MBPO

If applicable, to find vendor-specific documents, view the links to the individual vendor MBPOs on the Vendor Information page, and follow these steps:

1. On the Vendor Information page, select the applicable Purchase Order (PO) link. The Master Blanket Purchase Order (MBPO) opens for the selected PO.
2. If applicable, on the MBPO, scroll down to the Vendor Attachments section to find the vendor-specific documents.
3. To view, select the desired document link.

The following are examples of required information on the SOW (your agency may require more details):  

• Scope of services
• Deliverables dates
• Location of service
• Detailed budget
• Estimated total costs 
• Number of staff
• Rate(s) per hour
  

For repairs and services warranties, please refer to these guidelines:

• Warranties must provide for the full-cost replacement of all equipment that is damaged as direct result of oil that does not meet the required performance specifications when used appropriately.
  

Vendors in this statewide contract offer the following discounts, which can vary for each vendor (vendor discounts are detailed in the vendor list table and the price files within each vendor's Master Blanket Purchase Order [MBPO] or Master Contract Record MBPO).

• Volume Discount: A discount is based on items and quantity being purchased] to the buyer if a certain volume of product or service is purchased.
  

Please refer to the following guidelines:

• Executive Departments must use diverse and small businesses to the extent possible based on contract terms, Supplier Diversity Office (SDO), and departmental policies, laws, and regulations.
• The Small Business Purchasing Program (SBPP) applies to small procurements ($250,000 or below annually), while the Supplier Diversity Program (SDP) applies to large procurements (over $250,000 annually). Executive Departments must consider these requirements when soliciting quotes or issuing Statements of Work (SOWs).
• Operational Services Division (OSD) provides a list of SDO businesses through the Statewide Contract Index. Refer to the Programs (SDP and SBPP) tab on the index (scroll to view the tab).

• In cases where all other factors are equal, and particularly when adhering to a best value approach, the department will favor the vendor with stronger SDP commitment.
• For more information, refer to Best Value Evaluation of SDP Plan Forms: A Guide for Strategic Sourcing Teams.
• Vendor SDP commitment percentages may be found on the Vendor List table.

• If available, departments must notify at least two certified small businesses capable of providing the product or service. Bids received from SBPP-participating small businesses must be evaluated, and if one meets the department’s best value criteria, the contract must be awarded to that vendor.
• For more information, refer to Best Value Evaluation of Responses to Small Procurements: A Guide for Strategic Sourcing Teams.
• Vendor SBPP Certification status can be found on the Vendor List table.

Vendors on this contract may be required to provide products or services in cases of statewide emergencies. The 801 CMR 21.05(3) defines emergency for procurement purposes. Visit the Emergency Response Supplies, Services and Equipment Contact Information for Statewide Contracts list for emergency services related to this contract.

Vendors' performance is measured by several factors, including the following:

• Buyers provide actionable feedback on vendors for this contract to optimize performance through the Procurated platform. On the Procurated website, click "Search for a Massachusetts Vendor to Review", then search for the vendor by name and select them from the list. Once you enter your professional email address, you will be forwarded to the review screen.
• Buyers are encouraged to reach out to the Category Manager(s) (Kelly Thompson Clark) if vendors are not meeting their contractual obligations and buyers may be surveyed for vendor performance feedback.
• Vendors will be evaluated on their current performance and may be asked to work with the Commonwealth toward improvement.
• Vendors must meet all contractual requirements throughout the life of the contract, including requirements for timely and accurate report submission, to remain in good standing under the contract.
  

For general procurement guidelines and best practices, follow these recommendations:

• Buyers should inform vendors to reference Statewide Contract VEH114 on all quotes and invoices.
• No prepayment should be made for products not yet delivered or services not yet rendered.
• No sales tax should be applied to invoices.
• No fees or surcharges (including travel, fuel, delivery) should be applied to invoices.
• Special order fees must be agreed upon by both parties upfront.
• Payments for products or services provided must be paid within 45 days per Massachusetts Bill Payment Policy, or sooner if applying Prompt Payment Discount.
• Buyers are not required to sign additional agreements with vendors that conflict with the Request for Response (RFR) Terms and Conditions. Contact the Category Manager(s) (Kelly Thompson Clark) for guidance. 
• Vendors must notify buyers of product substitutions.

When selecting vehicle parts under this contract, agencies are encouraged to prioritize environmentally preferable products—such as remanufactured components, recycled materials, and energy-efficient technologies—to support sustainability goals and reduce environmental impact. These include, but are not limited to: 

• Antifreeze (Re-refined): made from 100%-recycled ethylene glycol. 
• Bio-based and Synthetic Lubricants and Oils: 
  • Bio-based: made from corn, canola, soy, and other vegetable oils are included in several products on this contract. Common applications include hydraulic, total loss, metalworking, and general industrial oils. They must meet OEM requirements and follow the same ASTM standards as petroleum-based fluids.
  • Synthetic: engineered oil that lasts significantly longer than conventional oil, typically up to 7,500 to 15,000 miles between changes compared to 3,000 to 5,000 miles for conventional and reduces the need for oil changes and less waste over time.  
• Re-refined Motor Oil: purified from used oil and offers comparable performance to virgin oil while conserving resources, reducing waste, and minimizing environmental impact. They must be certified by the American Petroleum Institute (API) and Society of Automotive Engineers (SAE) and meet International Lubricant Standardization and Approval Committee (ILSAC) requirements.  According to the US Environmental Protection Agency, re-refined oils conserve natural resources by recycling used oil. Just one gallon of used oil produces 2.5 quarts of re-refined oil—compared to 42 gallons of crude oil needed for the same amount of virgin oil.
• High Efficiency Air Filters: Reusable filters that improve engine performance and reduce emissions.
• LED Lighting: Headlights, taillights, and interior lights that consume less energy and last longer than traditional bulbs
• Recycled Plastic Components: Interior panels, bumpers, and trim made from post-consumer recycled plastics

Warranties: Must cover full-cost replacement of any equipment damaged due to oil that fails to meet the required performance specifications when used properly.

Recycling: Vendors must accept empty drums for return at no additional charge.

Bulk Purchasing: Motor oil and antifreeze products are available in various sizes, including 300-gallon storage tanks.

Remanufactured Parts: Remanufactured motorized vehicle parts are rebuilt to meet original performance standards, often cost less than new parts, and significantly reduce environmental impact by conserving materials and energy. The following are commonly remanufactured parts: 

• Air brake compressor
• Air conditioning compressors
• Air dryers
• Alternators
• Antifreeze (recycled)
• Anti-lock brake systems (abs)
• Batteries
• Blower motors
• Brake boosters
• Clutches
• Constant velocity drive axles
• Crankshafts
• Cruise control products
• Cylinder heads
• Distributors
• Engine control computers (ECCs)
• Engine control modules (ECMs)
• Engines
• Fuel pumps
• Generators
• Headlamp motors
• Intake manifolds
• Mass air flow sensors (MAF)
• Master cylinders
• Motor oil (re-refined)
• Power steering gear boxes
• Power steering pumps
• Starters
• Transfer case motors
• Transmissions
• Truck brake shoes
• Turbo chargers
• Vacuum pumps
• Water pumps
• Window lift motors
• Wiper motors
  

Learn More

Explore the Environmentally Preferable Products (EPP) Procurement Program and discover detailed guidance in the EPP Products and Services Guide.

When placing orders with a vendor, MOSAIC users must reference the contract ID number VEH114* in the Agreement ID field in MOSAIC for encumbrances related to purchases from Statewide Contracts. Please address all inquiries regarding MOSAIC technical support and job aids by emailing the Comptroller Help Desk or by calling 617-973-2468. 

*The asterisk is required when referencing the contract in the Massachusetts Management Accounting Reporting System (MOSAIC).

If the Needed Product Can Not be Found

If a product cannot be found in the vendor’s catalog, price sheet or PunchOut, it is recommended to contact the vendor directly to inquire if it is available for purchase on this contract.  Vendor needs prior approval from the Category Manager,  Kelly Thompson Clark if the product meets the scope of the product category, the vendor may be able to add it to their product offerings. 

Please refer to the price list for each vendor on VEH114 to verify the counties they service. All price sheets are housed in the vendor file or the vendor’s Master Blanket Purchase Order (MBPO). The counties they service should be included in the top row of each price column. 

The Commonwealth of Massachusetts has been divided into fourteen counties that include specific counties as indicated in the Map of Massachusetts Counties in the Massachusetts Maps web page and the following list:

See the Vendor List and Information for regions covered.