VEH122–Advanced Vehicle Technology Equipment, Supplies, and Services: This is the Statewide Contract (SWC) for electric vehicle (EV) charging equipment and related services. VEH122 is the primary SWC for the acquisition of advanced vehicle and alternative transportation equipment, hardware, software, and services. The VEH122 Contract replaces the VEH102 Advanced Vehicle Technology Equipment, Supplies and Services Contract and includes options for traditional fossil fuel transportation-related systems. 

For the Master Contract Record, refer to the VEH122 Master Contract Record.

Note: This contract may be used to procure the goods or services described in this user guide at any dollar amount. Any limitations, including for procurements involving construction, are outlined in this Contract User Guide.

Benefits and Cost Savings

Statewide Contracts are an easy way to obtain benefits for your organization by: 

• Leveraging the Commonwealth’s buying power
• Simplifying the solicitation process
• Providing contracting expertise
• Enhancing vendor relationships through proactive management and oversight
• Offering competitive pricing
• Offering Prompt Payment Discounts (PPD), which is a percentage discount given to the buyer if the invoice is paid within a specified time, in accordance with the Commonwealth’s Bill Paying Policy

• Accessing a wide range of environmentally preferable products and services 
• Defining buyer needs within the Statement of Work enables effective price negotiations tied to the specified volume
• Having client and experience working with a variety of local and national organizations, vendors are well-equipped to meet diverse needs
  

This contract includes four (4) categories of products and services listed as follows. A detailed list of product sub-categories is in the Appendix: Detailed Contract Categories. 

• Category 1: Electric Vehicle Supply Equipment (EVSE), Hardware, Software, and Ancillary Services 
• Category 2: Idle Reduction Technology–All Vehicle Categories and Heavy-Duty Equipment
• Category 3: Alternative Fuel and Technology Conversions
• Category 4: Electric Vehicle Supply Equipment (EVSE), Operation, and Maintenance
  

Related Statewide Contracts include the following: 

• VEH110–Purchase of Light and Medium-Duty Vehicles 
• VEH111–Heavy-Duty Vehicles, Road Maintenance and Construction Equipment 
• VEH117–Fuel and EV Charging Card Services (VEH123 as of 11/07/25)

To view all of the Contract User Guides for vehicles, transportation, and road maintenance, perform a search for VEH and Vehicle Fleet Management on mass.gov or visit Find a Statewide Contract User Guide.

The following is a complete list of the types of organizations generally allowed to use the Operational Service Division’s (OSD's) Statewide Contracts (SWCs). Some SWCs may be open to additional organizations, and some are more restricted in usage.

• Cities, towns, districts, counties, and other political subdivisions
• Executive, Legislative, and Judicial Branches, including all departments and elected offices therein
• Independent public authorities, commissions, and quasi-public agencies
• Local public libraries, public school districts, and charter schools
• Public hospitals owned by the Commonwealth of Massachusetts
• Public institutions of higher education
• Public purchasing cooperatives
• Non-profit, UFR-certified organizations that are doing business with the Commonwealth
• Other states and territories and their cities, towns, districts, counties, other political subdivisions, and public institutions of higher education without prior approval from the State Purchasing Agent 
• Other entities when designated in writing by the State Purchasing Agent
  

Applicable Procurement Law 

• Executive Branch Goods and Services: MGL c. 7, § 22; c. 30, § 51, § 52; 801 CMR 21.00 
• Construction Materials and Services:  G.L. c. 149, s. 44A; G.L. c. 30, § 39M
• Chapter 206 of the Acts of 2024; G.L. c. 7, § 22P
• Effective 02/18/2025 Chapter 239 of the Acts of 2024 replaces a section in c. 30B, G.L. c. 30B §23
  

Project Pricing

Pricing for all work performed under VEH122 shall be structured as project-based compensation.
Please refer to the following additional guidelines:

• Eligible Entities will determine the format in which quotations for their specific project will be collected. 
• Vendors are expected to be competitive with each project and must provide a detailed and transparent budget related to the scope of services to be completed. 
• Eligible Entities and awarded VEH122 vendors may negotiate project rates as part of the quote process. 
• Engagements that are limited in scope, time, and value might be best quoted on an hourly rate compensation structure.
  

Invoicing

Please ensure all bills and invoices include the following:

• Commodity-based: 
  • Order name 
  • Quantity 
  • Current manufacturer's suggested retail price (MSRP) 
  • Percentage discount 
  • Price 
• Project-based: 
  • Assignment name 
  • Hours billed/invoiced and Statewide Contract hourly rate or portion of project billed
  • Hourly rate–identify account manager or another vendor agent and applicable hourly rate
  • Identify portion of project billed and remaining balance, but not an average rate 

Invoices must be accompanied by appropriate supporting documents. The engaging entity must verify the totals' correctness before approving

Totals should be reviewed for correctness by engaging entity prior to approval. Billed amounts must comply with all Commonwealth invoicing standards to ensure compliance during any potential audit.

Payments

Payment for work performed may be made in increments, as mutually agreed upon by both parties, with each payment contingent upon the successful completion of corresponding deliverables outlined in the Statement of Work. All invoices shall be submitted to the Hiring Entity and must include a detailed itemization of costs.

Purchases made through this contract will be direct, outright purchases.  All elements of the project’s creation with Commonwealth funds are owned by the Commonwealth except where prior ownership has been established. Commonwealth departments should be made aware of such exceptions.

Purchasing is done by soliciting quotes. Buyers can solicit quotes from multiple awarded vendors (refer to the Vendor MPBO Listing), and place orders through COMMBUYS. A solicitation-enabled contract allows the buyer to solicit quotes from vendors who have Master Blanket Purchase Orders (MBPOs) or Statewide Contracts in COMMBUYS. Please refer to the Solicitation-Enabled MBPO to solicit quotes. The buyers can create a solicitation-enabled bid using a release requisition, converting the requisition to a bid, and then requesting quotes from eligible vendors. 

Refer to the How to Request Quotes from Vendors on Statewide Contracts job aid for more details.

Also, please consider the following:

• If you need an electrician to work with your agency or municipality, please refer to the list of TRD01 Electrician Vendors located in the Conversion Vendor file (list may be located under Agency Attachments or Vendor Attachments). These electricians are experienced with charging station installation and equipment.
• Please note changes to the regulations surrounding the purchase and/or installation of electric vehicles (EVs) and EV charging equipment listed in the Construction and Construction-Related Labor Requirements. 
  

For extend beyond, the following stipulations are in place:

• The maximum duration of any individual Charging-as-a-Service (CaaS) agreement, including all renewals and extensions, shall be limited to five (5) years and must terminate no later than September 30, 2038.
• Outside of CaaS, buyers cannot enter into any written agreement that will go more than eighteen (18) months (March 30, 2035) beyond the final termination date of this Statewide Contract. Existing services may be completed and payments made during this period. 
• No new agreements, including leases, rentals, or service contracts, may be made after the contract's expiration (September 30, 2033).
• If during the life of the contract, Operational Services Division (OSD) and/or the Strategic Sourcing Team (SST) deem it necessary to add vendors to VEH122, the SST may use an open enrollment period to obtain quotes from additional bidders.
  

COMMBUYS is the Commonwealth of Massachusetts' e-procurement platform, serving as a central marketplace for state agencies and other Eligible Entities to procure goods and services, connecting government buyers and businesses. It aims to streamline the purchasing process, ensuring transparency and efficiency in the procurement process.

For Executive Agencies, COMMBUYS is required. Per 801 CMR 21.00, Executive Agencies must use established Statewide Contracts (SWCs) for the purchase of products and services. To set up a COMMBUYS buyer account or to update an existing agency account, the buyers must contact the COMMBUYS Help Desk at: 888-627-8283 or OSDhelpdesk@mass.gov.

While COMMBUYS use is not mandated for Non-Executive Agencies and other Eligible Entities, it is highly recommended to streamline the procurement process and assist buyers in making informed purchasing choices. Eligible entities should follow their internal guidelines for COMMBUYS use.

Buyers can view contract documents on COMMBUYS without requiring a COMMBUYS account or logging in.  
To find contract documents in COMMBUYS, follow these steps:

1. On the COMMBUYS home page, enter VEH122 in the search tool and select Blankets from the drop-down list.
2. Select the Search icon. The related Master Blanket Purchase Orders (MBPOs) information opens in a table format. 
3. To view the associated contract documents, under the Blanket # column, select the applicable Purchase Order (PO) link. MBPO opens for the selected PO and the attachments can be found in the Agency Attachments or Vendor Attachments section. 

If applicable, to find vendor-specific documents, view the links to the individual vendor MBPOs on the Vendor Information page, and follow these steps:

1. On the Vendor Information page, select the applicable Purchase Order (PO) link. The Master Blanket Purchase Order (MBPO) opens for the selected PO.
2. If applicable, on the MBPO, scroll down to the Vendor Attachments section to find the vendor-specific documents.
3. To view, select the desired document link.

This is a solution-based contract. The specific services and scope of work for each engagement are defined on a case-by-case basis within an individual Statement of Work (SOW) sub-agreement. 
The buyers must complete a detailed SOW or Memorandum of Understanding (MOU) when soliciting VEH122 quotes. Buyers are encouraged to use the SOW template in the Master Contract Record MBPO under the Agency Attachments section or your agency/department equivalent. 

The following are examples of information to include in the SOW (your agency may require more details):  

• Scope of services
• Deliverables dates
• Location of service
• Detailed budget
• Estimated total costs 
• Number of staff
• Rate(s) per hour

• Business references

As of February 19, 2025, Massachusetts state entities and municipalities can streamline the procurement of Electric Vehicles (EVs) and charging infrastructure. These changes allow them to obtain both EVs and their associated charging equipment in a single, combined procurement process, bypassing previous separate construction-related procurement requirements (G.L. c. 149 or G.L. c.30, § 39M).

The Office of the Inspector General (OIG) and the Operational Services Division (OSD) have released guidance highlighting recent changes to G.L. c. 30B law. These revisions are designed to streamline the purchasing process, allowing buyers more control over timing and better utilization of available funds, including grants.

What this means is that the construction thresholds ($50,000 cap for labor and materials and supplies) do not apply to the purchase and installation of electric vehicles (EVs) and EV charging equipment. Eligible entities may proceed with these specific projects without considering the construction caps. This exemption is limited to EV and EV charging equipment projects only. For all other construction-related matters, OSD recommends consulting legal counsel, as OSD does not provide guidance on Construction Law.

Please note the following:

• For further information about the public construction bidding laws, please contact the Attorney General’s Office Bid Unit. Visit the Attorney General’s Public Construction web page to learn more about Public Bidding Laws. Questions around Construction Law must be directed to the Eligible Entity’s legal counsel.
• In instances where Statewide Contract VEH122 is used for services more than $25,000 (in reference to MGL c. 149, s. 29), payment bonds are required from the selected vendor. It is the responsibility of the eligible entity to enforce this requirement when soliciting quotes. 
  

The Massachusetts prevailing wage laws require that covered employees on public works projects be paid a minimum hourly rate set by the Department of Labor Standards (DLS). The prevailing wage laws apply to both union and non-union employers and employees. The buyer has a legal obligation to request a prevailing wage schedule from the Department of Labor Standards (DLS). To get the proper rates for your region/job, you must request a determination. Questions regarding the Prevailing Wage Law may be answered by accessing the DLS website or by calling the DLS Prevailing Wage Program at 617-626-6953.

If prevailing wage is required, make sure to include this information in your quotes or bids so vendors know to include prevailing wage.

In addition, all contracts by a state agency or state-assisted contracts for design, construction, reconstruction, installation, demolition, maintenance, or repair must contain Workforce Participation Goals for minorities and women. This is required by G.L. c. 149, § 44A(2)(G). A “state-assisted contract” is a construction project undertaken by a political subdivision of the Commonwealth or two or more subdivisions thereof for planning, acquisition, design, construction, demolition, installation, repair, or maintenance whose costs are paid for, reimbursed, grant funded, or otherwise supported, in whole or in part, by the Commonwealth. An affected awarding authority’s bid documents must include a reference to the specific goals that will be contained in the contract. The contract must also include the processes and procedures to ensure compliance with the Workforce Participation Goals, including reporting and enforcement provisions. For questions about the Workforce Participation Goals law, please email the Attorney General’s Office Bid Unit. 

The Office of the Attorney General’s Fair Labor Division is responsible for enforcing the prevailing wage laws. Review Prevailing Wage Enforcement for more information.

Buyers should always refer to a vendor’s Bidder Response Form (located in their COMMBUYS file) for their mark-up over prevailing wage and materials as well as a vendor’s charge for emergency services, holidays, and non-business hours.

Labor Hours

Business Hours (excluding holidays) are defined as Monday through Friday 7:00 a.m. to 5:00 p.m. Non-Business Hours are defined as periods outside of Business Hours.

Note: Many state facilities operate continuously (24/7).

Apprentice Labor Rates

Bidders may only include apprentice labor rates if they are participating in the Commonwealth's Approved Apprentice Program and can provide the required documentation. Refer to Information for apprentices to learn more.

Please refer to the following guidelines:

• Executive Departments must use diverse and small businesses to the extent possible based on contract terms, Supplier Diversity Office (SDO), and departmental policies, laws, and regulations.
• The Small Business Purchasing Program (SBPP) applies to small procurements ($250,000 or below annually), while the Supplier Diversity Program (SDP) applies to large procurements (over $250,000 annually). Executive Departments must consider these requirements when soliciting quotes or issuing Statements of Work (SOWs).
• Operational Services Division (OSD) provides a list of SDO businesses through the Statewide Contract Index. Refer to the Programs (SDP and SBPP) tab on the index (scroll to view the tab).

• In cases where all other factors are equal, and particularly when adhering to a best value approach, the department will favor the vendor with stronger SDP commitment.
• For more information, refer to Best Value Evaluation of SDP Plan Forms: A Guide for Strategic Sourcing Teams.
• Vendor SDP commitment percentages may be found on the Vendor List table.

• If available, departments must notify at least two certified small businesses capable of providing the product or service. Bids received from SBPP-participating small businesses must be evaluated, and if one meets the department’s best value criteria, the contract must be awarded to that vendor.
• For more information, refer to Best Value Evaluation of Responses to Small Procurements: A Guide for Strategic Sourcing Teams.
• Vendor SBPP Certification status can be found on the Vendor List table.

A Volume Discount is provided to the buyer if a certain volume of product or service is purchased.

Note: Vendor discounts are detailed in the Vendor List table and the price files within each vendor's Master Blanket Purchase Order (MBPO) or Master Contract Record MBPO.

Vendors on this contract may be required to provide products or services in cases of statewide emergencies. The 801 CMR 21.05(3) defines emergency for procurement purposes. Visit the Emergency Response Supplies, Services and Equipment Contact Information for Statewide Contracts list for emergency services related to this contract.

Vendors' performance is measured by several factors, including the following:

• Buyers provide actionable feedback on vendors for this contract to optimize performance through the Procurated platform. On the Procurated website, click "Search for a Massachusetts Vendor to Review", then search for the vendor by name and select them from the list. Once you enter your professional email address, you will be forwarded to the review screen.
• Buyers are encouraged to reach out to the Category Manager(s) (Kelly Thompson Clark) if vendors are not meeting their contractual obligations and buyers may be surveyed for vendor performance feedback.
• Vendors will be evaluated on their current performance and may be asked to work with the Commonwealth toward improvement.
• Vendors must meet all contractual requirements throughout the life of the contract, including requirements for timely and accurate report submission, to remain in good standing under the contract.
  

For general procurement guidelines and best practices, follow these recommendations:

• Buyers should inform vendors to reference Statewide Contract VEH122 on all quotes and invoices.
• No prepayment should be made for products not yet delivered or services not yet rendered.
• No sales tax should be applied to invoices.
• No fees or surcharges (including travel, fuel, delivery) should be applied to invoices.
• Special order fees must be agreed upon by both parties upfront.
• Payments for products or services provided must be paid within 45 days per Massachusetts Bill Payment Policy, or sooner if applying Prompt Payment Discount.
• Buyers are not required to sign additional agreements with vendors that conflict with the Request for Response (RFR) Terms and Conditions. Contact the Category Manager(s) (Kelly Thompson Clark) for guidance. 
• Vendors must notify buyers of product substitutions.

To add a product or service to the list of eligible products or services sold under this contract, buyers must contact their Category Manager(s) (Kelly Thompson Clark) for approval. The new product or service requested must comply with the established specifications and scope of the contract.

This contract is considered an all-environmentally preferable products (all-EPP) contract, meaning all products offered are environmentally preferable. The equipment and aftermarket conversion technologies available under this contract support the development of electric vehicle (EV) infrastructure and promote cleaner transportation solutions.

Appliance Energy and Water Efficiency Standards: All Electric Vehicle Supply Equipment (ESVE) sold on this contract must comply with the Massachusetts Appliance Energy and Water Efficiency Standards. Effective January 1, 2023, products in the covered categories may only be sold or installed in Massachusetts if they are certified by their manufacturer as compliant with 225 CMR 9.00. To ensure compliance, check the Department of Energy Resources' (DOER) Appliance Efficiency Standards Compliance for Sellers and Installers web page for detailed instructions.   

After-Market Conversion Technologies: These technologies modify vehicles or engines to operate, or be supplemented by, alternative fuels or propulsion systems beyond their original design. Product offered in this category must be certified by one of the following: U.S. Environmental Protection Agency (EPA) Clean Alternative Fuel Conversion Systems, California Air Resources Board (CARB), a nationally recognized testing laboratory, or manufacturer certification that includes a warranty protection statement.

Idle Reduction: Idle reduction systems help minimize fuel consumption and emissions during vehicle idling. These systems must be certified by a nationally recognized third-party organization. 

Learn More

Explore the Environmentally Preferable Products (EPP) Procurement Program and discover detailed guidance in the EPP Products and Services Guide.

When placing orders with a vendor, MOSAIC users must reference the contract ID number VEH122* in the Agreement ID field in MOSAIC for encumbrances related to purchases from Statewide Contracts. Please address all inquiries regarding MOSAIC technical support and job aids by emailing the Comptroller Help Desk or by calling 617-973-2468. 

*The asterisk is required when referencing the contract in the Massachusetts Management Accounting Reporting System (MOSAIC).

Best Practices for Charging Station Planning

Terminology

Electric vehicle charging can seem complicated at first glance. The following are some commonly used terms associated with the charging station industry:

• Alternating Current (AC): This type of charging is useful for charging electric vehicles at different speeds through an alternating current. Electric vehicle charging comes as AC. With an AC charger, the power is converted to direct current (DC) by the vehicle itself. This type of charging is economical but takes longer.
• Combined Charging System (CCS): Offers both AC and DC charging on the same port and provides power of up to 350kW. This is the industry standard method for public charging stations and home charging set-ups. It may also be called a “combo plug”. 
• Charge Point Management System (CPMS): This refers to a type of software responsible for smart charging, such as allocating power to different electric vehicles to make sure that each one charges as quickly as possible. It relies on customizable algorithms to work efficiently. 
• Direct Current (DC): DC is one of the two types of “fuel” that can be used to power electric vehicles. Unlike AC charging, which is converted into DC power by the vehicle, DC charging can convert the AC power into DC right in the plug itself. DC chargers are larger, more expensive, but faster. It will be more common at public charging stations, such as at a rest stop charge point.
• Electric Vehicle (EV):  EVs are equipped with a battery-powered motor instead of a traditional internal combustion engine. Contrary to Plug-In Hybrid Electric Vehicles (PHEVs) and Hybrid Electric Vehicles (HEVs), EVs do not have a gasoline tank and output zero tailpipe emissions. They are associated with a lower carbon footprint than traditional vehicle types.
• Electric Vehicle Supply Equipment (EVSE): EVSE refers to equipment that exists to supply electrical energy for charging electric vehicles. It can be residential (at-home charger) or commercial (chargers at malls, workplaces, rest stops, and so forth).
• Hybrid Electric Vehicle (HEV): HEVs use both electric batteries and gasoline. Often, the electric motor assists the internal combustion engine (ICE), during acceleration, for instance. Note that HEVs cannot be plugged into regular EV charging stations. Batteries replenish themselves via the energy generated by the combustion engine or via regenerative braking.
• Plug-In Hybrid Electric Vehicle (PHEV): PHEVs rely on both electric batteries as well as gasoline to power an internal combustion engine (ICE). These vehicles run on electrical power until the battery is depleted and automatically switch to the ICE. Charging hybrids can also be plugged in to charge their engine. 
• Zero-Emission Vehicle (ZEV): Zero exhaust emissions and 98% cleaner than the average new model year vehicles; includes EVs and hydrogen fuel vehicles. 
  

Charging Levels

There are three (3) EV charging levels. There are differences between each charging level. In general, higher charging levels correspond to higher power output, which results in faster charging. 

• Level 1 Charger: Utilizes the slowest EV charger available, which provides about 3.11 miles of range per hour of charging; up to 24 hours to fully charge a battery (may take longer depending on an empty battery).
• Level 2 Charger: Much faster than Level 1 and can come with added functionality such as radio frequency identification (RFID) cards, load balancing, and networking. Approximately 20 to 30 miles of range per hour of charging; overnight typically produces a full battery charge.
• Level 3 Charger: Also called DC fast charging and significantly faster than Level 2. Up to 20 miles of range per minute; full battery charges in under an hour.
  

10 Key Considerations for an Electric Vehicle Charging Station Project

Please note the following 10 considerations for your charging station project:

1. Involve facilities, Department of Public Works (DPW) and agency/municipality management when discussing your charging needs and allowances.
2. Are you working with a local utility? 
3. Funding and finance–What is your current budget for charging stations?

a. How much is available for you to spend in the first year?
b. Funding approval for future fiscal years? 
c. What warranties come with your system? What is covered under 1-, 3-, 4-, and 5-year plans?
d. Payment systems or agreements with station vendors?
e. Are you using any grants or incentive programs? How do the grants and incentives work? 
i. Reimbursed after you have completed the project? Incentives paying for entire project or only a portion?

4. How many EVs does your community or agency have on record? Fleet size and types of vehicles.

a. What routes do your vehicles take daily?
b. Where do vehicles stop frequently?
c. Will the public have access?

5. Do you have short- and long-term plans? Future vehicle replacements or additions?
6. Plot the electricity use and time requirements for each EV in your fleet.

a. Calculate: Average miles driven per vehicle, per day.
b. Average length of time to recharge vehicles using level 1, level 2, and level 3 stations.
c. When will vehicles be charged (business hours or overnight)? Knowing this helps gauge usage and availability.

7. Agency or municipality site locations? Do you foresee office relocations in next three to five years?

a. Opportunities for sharing infrastructure within your buildings or with smaller abutting communities?
b. Avoid hazards: extreme climate exposure; pooled/irrigated water streams; pedestrian traffic; areas where cars could collide with stations.
c. Always consider accessibility, signage, and vandalism strategies.

8. Are there public stations that can be used to fulfill agency needs?
9. What level of charging can your infrastructure handle versus what you think you want?
10. Does your agency require more than one charging station?

a. Dual port stations can charge two vehicles at a time for just a little more money than a single port.
b. Multiple stations in proximity (within 100 feet)? Different for Americans with Disabilities Act (ADA) compliant sites.

Executive Office of Technology Services and Security (EOTSS) Product and Services Requirements

All network software and other related products and services are subject to EOTSS’ requirements. Other eligible entities may require additional and/or alternate requirements. The contract user and vendor are strongly advised to review and understand such requirements at the beginning of the process.

Accessibility Physical Appearances and Design 

The Electric Vehicle Supply Equipment (EVSE) pedestals must be a minimum of four (4) feet in height and provide adequate visibility for EVSE users. Consideration should be made regarding how the EVSE will be used in conjunction with bollards to protect the unit if it is not out of the way of traffic. The EVSE must be accessible to disabled persons and compliant with 521 CMR and the American with Disabilities Act (ADA). Installation in handicapped spaces must allow for adequate space (a minimum of 36 inches clearance), have a maximum height of 48 inches, and allow for either forward wheelchair approach (48 inches) or side approach (54 inches).

Category 1: Electric Vehicle Supply Equipment (EVSE), Hardware, Software, and Ancillary Services

EVSE includes charging station equipment, hardware, software, and ancillary services. Products offered in Category 1 must have the listing mark of an approved Nationally Recognized Testing Laboratory (NRTL). Examples of EVSE products include, but are not limited to, the following: 

• Level 1 Hardware
• Level 2 Hardware
• DC Fast Charge (DCFC) Hardware
• Inductive Charging Hardware
• Network software and reporting services
• Billing services
• Site assessment
• Installation and/or commissioning
• Servicing and maintenance during and/or after warranty
• EVSE paired with clean energy generation and/or storage
• EVSE Vehicle to X software and services
• EVSE demand management software and services
• EVSE fleet charging management software and services
• Portable EV charger with or without solar
• Portable fast EV charger with or without solar

Category 2: Idle Reduction–Heavy, Medium, and Light-Duty Vehicles and Heavy-Duty Equipment

Idle reduction technologies include products and services designed to reduce unnecessary vehicle idling.  Equipment categories include heavy-duty vehicles and heavy-duty equipment, medium-duty vehicles, and light-duty vehicles. Pricing, submitted by the vendor, shall include installation, where appropriate. Products offered for heavy-duty vehicles must be certified by the U.S. Environmental Protection Agency (EPA) or the Department of Energy (DOE). All other products must be certified by a third party that is nationally recognized.  Example products include, but are not limited to:

• Battery/Auxiliary Power Units or Generator Set (APU/GSs)
• Cab or Bunk Heaters
• Air Heaters
• Waste Heat Recovery Systems
  

Category 3: Alternative Fuel and Technology Conversions

Alternative fuel and technology conversion systems modify vehicles and engines so that they can run on–or be supplemented by–fuels or technologies other than the ones for which they were originally designed. Conversion technologies shall be applicable to vehicles already in service, on the road, new vehicles, or upfits at time of purchase. 

Product offers must be certified by one of the following: 

• EPA Clean Alternative Fuel Conversion Systems
• California Air Resources Board (CARB)
• Nationally recognized testing laboratory
• Manufacturer certification that includes a warranty protection statement

All products must be installed by the manufacturer or by certified or authorized installers. Vendors must provide a list of products and services that end users may purchase as stand-alone items or that may be offered as part of a full-service purchase option. Full-service options include installation, labor, and all ancillary costs. Warranty issues must be called out in ship-through codes. Pricing includes installation, transportation charges, and other ancillary services, as separate line items, where appropriate. Products include, but are not limited to the following: 

• Battery Electric Vehicle (BEV) Technologies 
• Hybrid Electric Vehicle (HEV) Technologies 
• Plug-in Hybrid Electric Vehicle (PHEV) Technologies
• Hydraulic Hybrid Vehicle (HHV) Technologies 
• Alternative Fuel Retrofit Technologies such as those used to convert vehicles from petroleum fuel to  propane, compressed natural gas (CNG), electricity, or hydrogen 
• Options to attain BEV, HEV, PHEV, HHV, or alternative fuel technologies as vehicle upfits/retrofits 

Vendors are required to clearly identify in the initial quote all possible modifications and changes to the vehicle’s current specifications. Such modifications or changes may include fuel economy, towing capacity, dimension changes, ground clearance, and so forth. For all integrated technologies, vendors are required to inform customers whether the vehicle will remain operational in the event of a failure in the upfit technology.

Category 4: Electric Vehicle Supply Equipment (EVSE) Operation and Maintenance

This category offers a pre-qualified list of vendors to provide comprehensive maintenance and operational services for electric vehicle (EV) charging stations. Vendors will be responsible for ensuring the charging stations' optimal performance, reliability, and availability. These plans cover routine inspections, preventive maintenance, and prompt repair services to ensure optimal performance and reliability of the charging infrastructure. Vendors will be responsible for managing and servicing all aspects of the charging stations, including software updates, hardware repairs, and emergency response. 

Vendors are required to clearly identify in the initial quote all possible modifications and changes to the vehicle’s current specifications.  Such modifications or changes may include fuel economy, towing capacity, dimension changes, ground clearance, and so forth.  

Note: If you need an electrician to work with your agency or municipality, please refer to the list of TRD01 Electrician Vendors located in the Conversion Vendor file (list may be located under Agency Attachments or Vendor Attachments). These electricians are experienced with charging station installation and equipment.