FAC111–Facilities and Uniforms Management Services: This Statewide Contract (SWC) primarily refers to uniforms, mats, and mop services. FAC111 is designed to be a service contract with limited retail sales. Customers looking to purchase clothing, uniforms, and footwear should refer to Statewide Contract CLT09 for clothing, uniforms, footwear, accessories, personal care products, and bedding.

For more details, refer to the Master Blanket Purchase Order (MBPO).

Note: This contract can be used to procure the goods or services described herein at any dollar amount. Any limitations, including for procurements involving construction, are outlined in this Contract User Guide.

Benefits and Cost Savings

Statewide Contracts are an easy way to obtain benefits for your organization by: 

• Leveraging the Commonwealth’s buying power
• Simplifying the solicitation process
• Providing contracting expertise
• Enhancing vendor relationships through proactive management and oversight
• Offering competitive pricing
• Offering Prompt Payment Discounts (PPD), which is a percentage discount given to the buyer if the invoice is paid within a specified time, in accordance with the Commonwealth’s Bill Paying Policy

• Partnering with a pool of qualified and experienced vendors 
• Improving the availability of environmentally preferable products
• FAC111 leverages two nationally competitive cooperative contracts to deliver enhanced purchasing power and cost savings to customers
  

This contract involves two vendors, each offering the following products and services:  

Cintas through Omnia Partners Cooperative

• Category 1–Rental services for the following from Cintas through the Omnia Partners cooperative contract:
  • Uniforms
  • Floor mats
  • Cleaning tools (microfiber, mops, and so forth)
  • Assorted linens and towels
  • Restroom services
  • Deep cleaning
• Category 2–Retail sales for the following from Cintas through the Omnia Partners cooperative contract:
  • Safety shoes
  • Automated external defibrillators (AEDs)
  • Hats
  • T-shirts
  • Other outer wear as accompaniments to uniforms

Note: Cintas (vendor) will be permitted to perform retail sales of the products listed above.

Vestis through Sourcewell Cooperative

• Category 1–Uniform rentals for the following from Vestis through the Sourcewell cooperative contract:
  • Aprons
  • Coats
  • Coveralls
  • Pants
  • Shirts
• Category 2–Rental facility services for the following from Vestis through the Sourcewell cooperative contract:
  • Assorted towels
  • Mats
  • Mops
• Category 3–Rental automated external defibrillators (AEDs), first aid supplies, and services are available from Vestis through the Sourcewell cooperative contract. 

Please be aware that FAC111 governs the acquisition of services and limited retail sales, specifically those related to facilities and uniform management, rather than the direct procurement of goods. Should you require the direct purchase of clothing, uniforms, or footwear, please consult Statewide Contract CLT09: Clothing, Uniforms, Footwear, Accessories, Personal Care Products, and Bedding.

Products furnished under FAC111, for restrooms or janitorial use, shall comply with the requirements of FAC118 or its successor contract.

The following is a complete list of the types of organizations generally allowed to use the Operational Service Division’s (OSD's) Statewide Contracts (SWCs). Some SWCs may be open to additional organizations, and some are more restricted in usage.

• Cities, towns, districts, counties, and other political subdivisions
• Executive, Legislative, and Judicial Branches, including all departments and elected offices therein
• Independent public authorities, commissions, and quasi-public agencies
• Local public libraries, public school districts, and charter schools
• Public hospitals owned by the Commonwealth of Massachusetts
• Public institutions of higher education
• Public purchasing cooperatives
• Non-profit, UFR-certified organizations that are doing business with the Commonwealth
• Other states and territories and their cities, towns, districts, counties, other political subdivisions, and public institutions of higher education without prior approval from the State Purchasing Agent 
• Other entities when designated in writing by the State Purchasing Agent
  

Note: The price files and vendor catalogs are accessible through public view in COMMBUYS; therefore, buyers may access the price files and vendor catalogs without signing into a COMMBUYS account.

The FAC111 pricing is based on the awarded vendor's publicly available cooperative pricing on COMMBUYS. Customers can access and download this pricing information from COMMBUYS to be used in conjunction with the engagement or service agreement form. The Vestis Service Agreement is located in the Vendor Attachments section on COMMBUYS and the Cintas Customer Engagement Form can be found in the Agency Attachments section.

Note: Product pricing may be found on the Vendor List section, where links to all the vendors’ MBPOs are provided.

Purchases made under this FAC111 contract are primarily service based. FAC111 customers must complete and sign a customer engagement/service agreement form with the vendor before services begin. This form outlines the services, establishes the start and end dates, and includes options for renewals. The engagement/service agreement form is downloadable from COMMBUYS under the vendor’s MBPO attachments.

The following purchasing arrangements are provided for in this contract:

• Direct Purchase of Non-Fixed Price Item ($0 Line Item) on Vendor’s MBPO: Applicable to products and services that may require customized quoting. Refer to the Vendor MPBO Listing for a list of eligible vendors. The Buyer can create a Release Requisition in COMMBUYS, submit the requisition for approval in COMMBUYS, and then send the vendor a Release Purchase Order.
  
  Refer to the How to Make a Statewide Contract Purchase in COMMBUYS job aid for more details.
• Document Items in COMMBUYS That Have Already Been Purchased: This contract enables buyers to retroactively record a previously made contract purchase within the COMMBUYS system. This is done through a Request for Payment Authorization (RPA) Release Requisition, which also allows MOSAIC users to easily keep track of spending.
  
  For a description on how to complete this purchase in COMMBUYS, refer to the How To Record a Contract Purchase Previously Made (RPA Release) job aid.

Note: MOSAIC and COMMBUYS do not interface. Payment request and invoice must be reported in both MOSAIC and COMMBUYS.

Performance and Payment That Goes Beyond Contract End Date

The extend beyond period is in place to allow performance and payment obligations under a contract to continue after the contract term has ended. This period is primarily used to aid the transition between an expiring contract and its replacement and to ensure the continuity in service delivery.

For extend beyond, the following stipulations are in place:

• Buyers may not enter into a written agreement that will go more than three (3) years beyond the maximum end date of the contract. Existing services may be completed and payments made during this period.
• No new agreements, including leases, rentals, or service contracts, may be made after the contract's expiration.
• Agreements established prior to the Master Agreement expiration may allow performance and payment obligations to continue until the maximum Extend Beyond date.
  

COMMBUYS is the Commonwealth of Massachusetts' e-procurement platform, serving as a central marketplace for state agencies and other Eligible Entities to procure goods and services, connecting government buyers and businesses. It aims to streamline the purchasing process, ensuring transparency and efficiency in the procurement process.

For Executive Agencies, COMMBUYS is required. Per 801 CMR 21.00, Executive Agencies must use established Statewide Contracts (SWCs) for the purchase of products and services. To set up a COMMBUYS buyer account or to update an existing agency account, the buyers must contact the COMMBUYS Help Desk at: 888-627-8283 or OSDhelpdesk@mass.gov.

While COMMBUYS use is not mandated for Non-Executive Agencies and other Eligible Entities, it is highly recommended to streamline the procurement process and assist buyers in making informed purchasing choices. Eligible entities should follow their internal guidelines for COMMBUYS use.

Buyers can view contract documents on COMMBUYS without requiring a COMMBUYS account or logging in.  
To find contract documents in COMMBUYS, follow these steps:

1. On the COMMBUYS home page, enter FAC111 in the search tool and select Blankets from the drop-down list.
2. Select the Search icon. The related Master Blanket Purchase Orders (MBPOs) information opens in a table format. 
3. To view the associated contract documents, under the Blanket # column, select the applicable Purchase Order (PO) link. MBPO opens for the selected PO and the attachments can be found in the Agency Attachments or Vendor Attachments section. 

All standard contract documents are within the Master Contract Record. Access them directly by selecting FAC111 Master Contract Record.

Operational Services Division (OSD) is participating in the Omnia Partners Cooperative Contract Master Price Agreement R-BB-19002 administered by Prince William County Public Schools with Cintas. Information on the cooperative contract may be found in the Omnia Partners Contract under Facilities Management Products and Solutions. Specific Omnia Partners contract documentation for the awarded vendor Cintas can be found in the Cintas Contract Documentation web page.

In addition, OSD, in partnership with Vestis, is a participant in the Sourcewell Cooperative Contract Master Price Agreement RFP #011124-VST (RFP is located under the Documents section), administered by the State of Minnesota. Information on the cooperative contract may be found in the Sourcewell Contract under Facilities (MRO) Uniforms and Apparel. Specific Sourcewell contract documentation for the awarded vendor Vestis can be found in the Vestis Contract Documentation web page.

If applicable, to find vendor-specific documents, view the links to the individual vendor MBPOs on the Vendor Information page, and follow these steps:

1. On the Vendor Information page, select the applicable Purchase Order (PO) link. The Master Blanket Purchase Order (MBPO) opens for the selected PO.
2. If applicable, on the MBPO, scroll down to the Vendor Attachments section to find the vendor-specific documents.
3. To view, select the desired document link.

Please refer to the following guidelines:

• Executive Departments must use diverse and small businesses to the extent possible based on contract terms, Supplier Diversity Office (SDO), and departmental policies, laws, and regulations.
• The Small Business Purchasing Program (SBPP) applies to small procurements ($250,000 or below annually), while the Supplier Diversity Program (SDP) applies to large procurements (over $250,000 annually). Executive Departments must consider these requirements when soliciting quotes or issuing Statements of Work (SOWs).
• Operational Services Division (OSD) provides a list of SDO businesses through the Statewide Contract Index. Refer to the Programs (SDP and SBPP) tab on the index (scroll to view the tab).

• In cases where all other factors are equal, and particularly when adhering to a best value approach, the department will favor the vendor with stronger SDP commitment.
• For more information, refer to Best Value Evaluation of SDP Plan Forms: A Guide for Strategic Sourcing Teams.
• Vendor SDP commitment percentages may be found on the Vendor List table.

• If available, departments must notify at least two certified small businesses capable of providing the product or service. Bids received from SBPP-participating small businesses must be evaluated, and if one meets the department’s best value criteria, the contract must be awarded to that vendor.
• For more information, refer to Best Value Evaluation of Responses to Small Procurements: A Guide for Strategic Sourcing Teams.
• Vendor SBPP Certification status can be found on the Vendor List table.

Vendors on this contract may be required to provide products or services in cases of statewide emergencies. The 801 CMR 21.05(3) defines emergency for procurement purposes. Visit the Emergency Response Supplies, Services and Equipment Contact Information for Statewide Contracts list for emergency services related to this contract.

Vendors' performance is measured by several factors, including the following:

• Buyers provide actionable feedback on vendors for this contract to optimize performance through the Procurated platform. On the Procurated website, click "Search for a Massachusetts Vendor to Review", then search for the vendor by name and select them from the list. Once you enter your professional email address, you will be forwarded to the review screen.
• Buyers are encouraged to reach out to the Category Manager(s) (Michael Barry or Kelly Minichello) if vendors are not meeting their contractual obligations and buyers may be surveyed for vendor performance feedback.
• Vendors will be evaluated on their current performance and may be asked to work with the Commonwealth toward improvement.
• Vendors must meet all contractual requirements throughout the life of the contract, including requirements for timely and accurate report submission, to remain in good standing under the contract.
  

For general procurement guidelines and best practices, follow these recommendations:

• Buyers should inform vendors to reference Statewide Contract FAC111 on all quotes and invoices.
• No prepayment should be made for products not yet delivered or services not yet rendered.
• No sales tax should be applied to invoices.
• No fees or surcharges (including travel, fuel, delivery) should be applied to invoices.
• Special order fees must be agreed upon by both parties upfront.
• Payments for products or services provided must be paid within 45 days per Massachusetts Bill Payment Policy, or sooner if applying Prompt Payment Discount.
• Buyers are not required to sign additional agreements with vendors that conflict with the Request for Response (RFR) Terms and Conditions. Contact the Category Manager(s) (Michael Barry or Kelly Minichello) for guidance. 
• Vendors must notify buyers of product substitutions.

To add a product or service to the list of eligible products or services sold under this contract, buyers must contact their Category Manager(s) (Michael Barry or Kelly Minichello) for approval. The new product or service requested must comply with the established specifications and scope of the contract.

Learn More

Explore the Environmentally Preferable Products (EPP) Procurement Program and discover detailed guidance in the EPP Products and Services Guide.

When placing orders with a vendor, MOSAIC users must reference the contract ID number FAC111* in the Agreement ID field in MOSAIC for encumbrances related to purchases from Statewide Contracts. Please address all inquiries regarding MOSAIC technical support and job aids by emailing the Comptroller Help Desk or by calling 617-973-2468. 

*The asterisk is required when referencing the contract in the Massachusetts Management Accounting Reporting System (MOSAIC).

For additional information on the Cintas cooperative agreement from the Omnia Partners, U.S. Communities cooperative, please visit the Cintas and OMNIA Partners web page. 

For additional information on the Vestis cooperative agreement from Sourcewell, please visit the Vestis Services and Sourcewell web page.

53–10–00 Clothing : UNSPSC for FAC111