This is the Statewide Contract (SWC) for public safety equipment and two-way radio supplies and applicable services. 

This contract covers vendor agreements and catalog sales, including the procurement of equipment and other products and services outlined in the Contract Categories, including, but not limited to, body cameras, two-way radios, microwave radio systems, and other public safety equipment, parts, accessories, and services. Public safety products in the specified categories are allowed, except where prohibited, if they are included in vendor's price list or catalog with significant discounts on manufacturer’s suggested retail price (MSRP). Services include labor, installation, maintenance, and repair.

The contract includes these procurement types:

• Original Equipment Manufacturer (OEM)
• Value Added Reseller (VAR)
• Catalog Sales of Equipment 

For the Master Contract Record, refer to the PSE01 Master Contract Record.

Note: This contract may be used to procure the goods or services described herein at any dollar amount. Any limitations, including for procurements involving construction, are outlined in this Contract User Guide.

Benefits and Cost Savings

Statewide Contracts are an easy way to obtain benefits for your organization by: 

• Leveraging the Commonwealth’s buying power
• Simplifying the solicitation process
• Providing contracting expertise
• Enhancing vendor relationships through proactive management and oversight
• Offering competitive pricing
• Offering Prompt Payment Discounts (PPD), which is a percentage discount given to the buyer if the invoice is paid within a specified time, in accordance with the Commonwealth’s Bill Paying Policy

• Partnering with a pool of qualified and experienced vendors.

This contract includes five (5) categories of products and services listed as follows: 

• Category 1: Fire Equipment, Supplies, and Services 
• Category 2: Emergency Medical Services (EMS) Equipment, Supplies, and Services 
• Category 3: Police Equipment, Supplies, and Services  
• Category 4: Marine Equipment, Supplies and Services 
• Category 5: Two-way Radio Equipment, Supplies and Services
  

Please refer to the following list of products and services not available for purchase:

• Firearms; ammunition; lethal or less than lethal weapons used to immobilize, incapacitate or stun a human being, including tasers; and related training products, services, and accessories.  Submit a request to the Department of State Police to utilize contract SP22-AMMO-X86 to purchase these products and services. 
  • To purchase holsters and duty belts, utilize the CLT09 Statewide Contract. 
• All vehicles, including but not limited to, fire trucks, police vehicles, ambulances, and boats.   Please utilize VEH110 for light and medium-duty vehicles and VEH111 for heavy-duty vehicles. 
• Public Safety Broadband and Long-Term Evolution (LTE) only communications equipment and services. Please utilize the ITT72 Statewide Contract for these products and services. 
• Fire suppression systems other than fire extinguishers.  Please utilize TRD03. 
• Construction and public works projects that have combined labor and materials costs exceeding $50,000.
  

The following is a complete list of the types of organizations generally allowed to use the Operational Service Division’s (OSD's) Statewide Contracts (SWCs). Some SWCs may be open to additional organizations, and some are more restricted in usage.

• Cities, towns, districts, counties, and other political subdivisions
• Executive, Legislative, and Judicial Branches, including all departments and elected offices therein
• Independent public authorities, commissions, and quasi-public agencies
• Local public libraries, public school districts, and charter schools
• Public hospitals owned by the Commonwealth of Massachusetts
• Public institutions of higher education
• Public purchasing cooperatives
• Non-profit, UFR-certified organizations that are doing business with the Commonwealth
• Other states and territories and their cities, towns, districts, counties, other political subdivisions, and public institutions of higher education without prior approval from the State Purchasing Agent 
• Other entities when designated in writing by the State Purchasing Agent
  

The price files and vendor catalogs are accessible through public view in COMMBUYS; therefore, buyers can access the price files and vendor catalogs without needing to sign into a COMMBUYS account.

For guidance, please refer to the following:

• Vendor Price File: All vendors have an awarded price file in Microsoft Excel format that indicates their approved manufacturers and their awarded discount off MSRP for their starting price. If a vendor does not have a manufacturer listed in their awarded PSE01 price file, the vendor must contact the Operational Services Division (OSD) Category Manager(s) (Tina Sang or Sonia Castro)  to get that manufacturer added before they can sell their products on PSE01. If a vendor is not honoring their discount pricing from the PSE01 price file, then the buyer should contact the OSD Category Manager(s) (Tina Sang or Sonia Castro).
• Discount on Manufacturer’s Suggested Retail Price (MSRP): Contract pricing is a specified discount off the MSRP catalog price. Further negotiations can be made based on volume as PSE01 offers volume-based discounts.  
  • Vendors must provide current MSRP during quote negotiation. Buyers should compare pricing to the vendor’s PSE01 price file in COMMBUYS.  

Note: Product pricing may be found on the vendor information page, where links to all the vendors’ MBPOs are provided. The contract also offers services (in addition to commodities) based on hourly rates, which can be found in the Labor Rates section of the vendor's price file that is located in the vendor’s MBPO.

Buyers may solicit quotes when using this contract. Quotes, not including construction services, should be awarded based on best value. For additional information on quoting with construction services, please review the Construction Thresholds section. Before making a purchase, Buyers should consult with their Chief Purchasing Officer or equivalent authority.

Purchases made through this contract include outright purchases, fee-for-service, rental (not to exceed 6 months), term lease, and license. 

This contract has multiple ways of purchasing. 

• Quote Solicitation: Buyers can solicit quotes from multiple vendors (refer to the Vendor MBPO Listing), award vendors, and place orders through COMMBUYS. A solicitation-enabled contract allows the buyer to solicit quotes from vendors who have Master Blanket Purchase Orders (MBPOs) or Statewide Contracts in COMMBUYS. The buyers can create a solicitation-enabled bid using a release requisition, converting the requisition to a bid, and then requesting quotes from eligible vendors.  Each of the five Categories within PSE01 has its own solicitation-enabled MBPO. 

Refer to the How to Request Quotes from Vendors on Statewide Contracts job aid for more details.

• G2B Punchout: Buyers may purchase directly from the vendor’s eCommerce site using the Government to Business (G2B) functionality in COMMBUYS. Refer to  the Vendor MBPO Listing for G2B Punchout-enabled vendors. A COMMBUYS Punchout provides the ability to purchase directly from the website of certain sellers (vendors). Buyers can “punch out” to a seller’s online shopping website to search for and choose the desired items. Once the items are selected and checked out, the system transfers these items to COMMBUYS to complete a release requisition.

Refer to the How to Purchase from a COMMBUYS G2B Punchout job aid for more details.

• Direct Purchase of Non-Fixed Price Item ($0 Line Item) on Vendor’s MBPO: Applicable to products and services that may require customized quoting. The buyer can create a Release Requisition in COMMBUYS, submit the requisition for approval in COMMBUYS, and then send the vendor a Release Purchase Order.

Refer to the How to Make a Statewide Contract Purchase in COMMBUYS job aid for more details.

The extend beyond period is primarily used to aid the transition between an expiring contract and its replacement by allowing time for new agreements to be established with newly awarded vendors.

For extend beyond, the following stipulations are in place:

• Buyers cannot enter into any written agreement that will go more than twelve (12) months beyond the expiration date of the contract. Services for existing agreements may be completed and payments can be made during the extend beyond period. 
• No new agreements, including leases, rentals, or service contracts, may be made after the PSE01 contract’s expiration date.
  

COMMBUYS is the Commonwealth of Massachusetts' e-procurement platform, serving as a central marketplace for state agencies and other Eligible Entities to procure goods and services, connecting government buyers and businesses. It aims to streamline the purchasing process, ensuring transparency and efficiency in the procurement process.

For Executive Agencies, COMMBUYS is required. Per 801 CMR 21.00, Executive Agencies must use established Statewide Contracts (SWCs) for the purchase of products and services. To set up a COMMBUYS buyer account or to update an existing agency account, the buyers must contact the COMMBUYS Help Desk at: 888-627-8283 or OSDhelpdesk@mass.gov.

While COMMBUYS use is not mandated for Non-Executive Agencies and other Eligible Entities, it is highly recommended to streamline the procurement process and assist buyers in making informed purchasing choices. Eligible entities should follow their internal guidelines for COMMBUYS use.

Buyers can view contract documents on COMMBUYS without requiring a COMMBUYS account or logging in.  
To find contract documents in COMMBUYS, follow these steps:

1. On the COMMBUYS home page, enter PSE01 in the search tool and select Blankets from the drop-down list.
2. Select the Search icon. The related Master Blanket Purchase Orders (MBPOs) information opens in a table format. 
3. To view the associated contract documents, under the Blanket # column, select the applicable Purchase Order (PO) link. MBPO opens for the selected PO and the attachments can be found in the Agency Attachments or Vendor Attachments section. 

If applicable, to find vendor-specific documents, view the links to the individual vendor MBPOs on the Vendor Information page, and follow these steps:

1. On the Vendor Information page, select the applicable Purchase Order (PO) link. The Master Blanket Purchase Order (MBPO) opens for the selected PO.
2. If applicable, on the MBPO, scroll down to the Vendor Attachments section to find the vendor-specific documents.
3. To view, select the desired document link.

If applicable, use the SOW template in the PSE01 Master Contract Record MBPO under the Agency Attachments section.

The following are examples of information to include in the SOW (your agency may require more details):  

• Scope of services
• Deliverables dates
• Location of service
• Detailed budget
• Estimated total costs 
• Number of staff
• Rate(s) per hour

This contract may include construction, reconstruction, alteration, installation, demolition, maintenance, and repair work, including associated materials. The Eligible Entity is responsible for consulting with legal counsel to determine if work sought under this contract qualifies as construction under G.L. c. 149 or G.L. c.30, § 39M.

Please refer to the following construction and construction-related labor requirements:

• Purchasing entities are responsible for compliance with applicable construction procurement law requirements. Information concerning specific G.L. c. 149 and c. 30 construction requirements may be found in the Office of the Inspector General’s Public Procurement Charts.
• It is the responsibility of the Eligible Entity to determine whether installation work includes construction as defined by M.G.L. c.149 or M.G.L. c.30, §39M. Chapter 30B Procurement Assistance from the Office of the Inspector General is available on the OIG Public Procurement web page. Access the 30B Hotline at 617-722-8838 or email 30B Hotline
• For further information about the public construction bidding laws, please email the Attorney General’s Office Bid Unit. Visit the Attorney General’s Public Construction web page to learn more about Public Bidding Laws. 

Note: Operational Services Division (OSD) does not provide legal guidance on construction law.

Construction Thresholds

Please refer to the following requirements:

• Construction services purchased under this contract are limited to $50,000 or less per engagement (job/project). A payment bond is required from vendors for construction projects when labor costs exceed $25,000.
• For construction materials and labor valued from $10,000-$50,000, the buyers must solicit a minimum of three (3) quotes and receive two written responses. The contract shall be awarded to the responsible bidder who offers the lowest price.
• For construction materials and labor estimated to cost less than $10,000, a Buyer may use sound business practices to award the work to a vendor without seeking additional quotes. Using an OSD statewide contract satisfies the sound business practices requirement of G.L. c. 149 for jobs costing less than $10,000.

The Massachusetts prevailing wage laws require that covered employees on public works projects be paid a minimum hourly rate set by the Department of Labor Standards (DLS). The prevailing wage laws apply to both union and non-union employers and employees. The buyer has a legal obligation to request a prevailing wage schedule from the Department of Labor Standards (DLS). To get the proper rates for your region/job, you must request a determination. Questions regarding the Prevailing Wage Law may be answered by accessing the DLS website or by calling the DLS Prevailing Wage Program at 617-626-6953.

If prevailing wage is required, make sure to include this information in your quotes or bids so vendors know to include prevailing wage.

In addition, all contracts by a state agency or state-assisted contracts for design, construction, reconstruction, installation, demolition, maintenance, or repair must contain Workforce Participation Goals for minorities and women. This is required by G.L. c. 149, § 44A(2)(G). A “state-assisted contract” is a construction project undertaken by a political subdivision of the Commonwealth or two or more subdivisions thereof for planning, acquisition, design, construction, demolition, installation, repair, or maintenance whose costs are paid for, reimbursed, grant funded, or otherwise supported, in whole or in part, by the Commonwealth. An affected awarding authority’s bid documents must include a reference to the specific goals that will be contained in the contract. The contract must also include the processes and procedures to ensure compliance with the Workforce Participation Goals, including reporting and enforcement provisions. For questions about the Workforce Participation Goals law, please email the Attorney General’s Office Bid Unit. 

The Office of the Attorney General’s Fair Labor Division is responsible for enforcing the prevailing wage laws. Review Prevailing Wage Enforcement for more information.

Buyers should always refer to a vendor’s Bidder Response Form (located in their COMMBUYS file) for their mark-up over prevailing wage and materials as well as a vendor’s charge for emergency services, holidays, and non-business hours.

Labor Hours

Business Hours (excluding holidays) are defined as Monday through Friday 7:00 a.m. to 5:00 p.m. Non-Business Hours are defined as periods outside of Business Hours.

Note: Many state facilities operate continuously (24/7).

Apprentice Labor Rates

Bidders may only include apprentice labor rates if they are participating in the Commonwealth's Approved Apprentice Program and can provide the required documentation. Refer to Information for apprentices to learn more.

Please refer to the following guidelines:

• Executive Departments must use diverse and small businesses to the extent possible based on contract terms, Supplier Diversity Office (SDO), and departmental policies, laws, and regulations.
• The Small Business Purchasing Program (SBPP) applies to small procurements ($250,000 or below annually), while the Supplier Diversity Program (SDP) applies to large procurements (over $250,000 annually). Executive Departments must consider these requirements when soliciting quotes or issuing Statements of Work (SOWs).
• Operational Services Division (OSD) provides a list of SDO businesses through the Statewide Contract Index. Refer to the Programs (SDP and SBPP) tab on the index (scroll to view the tab).

• In cases where all other factors are equal, and particularly when adhering to a best value approach, the department will favor the vendor with stronger SDP commitment.
• For more information, refer to Best Value Evaluation of SDP Plan Forms: A Guide for Strategic Sourcing Teams.
• Vendor SDP commitment percentages may be found on the Vendor List table.

• If available, departments must notify at least two certified small businesses capable of providing the product or service. Bids received from SBPP-participating small businesses must be evaluated, and if one meets the department’s best value criteria, the contract must be awarded to that vendor.
• For more information, refer to Best Value Evaluation of Responses to Small Procurements: A Guide for Strategic Sourcing Teams.
• Vendor SBPP Certification status can be found on the Vendor List table.

The awarded vendor’s use of subcontractors is subject to the provisions of the Commonwealth’s Terms and Conditions and Standard Contract Form, as well as other applicable terms of this Statewide Contract (SWC). 

Please refer to the following guidelines:

• If vendors use subcontractors for required coverage, then they must provide information for each subcontractor’s relationship.
• The applicable department’s prior approval is necessary for any subcontracted service under this contract. 
• Vendors are responsible for the actions and performance of their subcontractors.
  

For shipping, delivery, and returns, please follow these guidelines:

• Vendors must deliver items within fourteen (14) calendars days of receipt of an order if the item ordered is an in-stock product. If the product is out-of-stock or a customized order, the delivery date must be mutually agreed upon with the buyer.
• All quotations shall indicate Free on Board (FOB) destination. FOB destination means delivered and unloaded to all the Commonwealth departments, cities, towns, and political subdivisions within the Commonwealth of Massachusetts, with all charges for transportation and unloading prepaid by the vendor(s). 
• Delivery arrangements may be made by mutual agreement between the buyer and vendor. Shipping charges may be negotiated and allowed under reasonable circumstances including but not limited to rush shipping requests by the buyer and for oversized or heavy items. Vendors are not allowed to request the buyer for an exception for shipping charges.
• Vendors must resolve all requests to return non-custom items in original condition within five (5) business days. Items will be picked up and credited by the vendors within five (5) business days at no cost to the buyer. No restocking fees will be charged to the buyer.
• Vendors must ensure item(s) that do not meet the written guarantees and/or warrantees published by the manufacturer are replaced within thirty (30) days of notification from the buyer. Returning the defective item will be done at the expense of the vendor.
• Vendors will not charge any additional fuel, shipping, transportation, energy, insurance or any other type of surcharge or fee on any order received from departments. Buyers will not be required to pay any additional surcharges upon receipt of contractor invoicing. Cylinder Fees are allowed under this contract.
  

• The warranty for the Commonwealth shall be the manufacturer’s standard warranty starting from the date of acceptance by the buyer. 
• Equipment that is considered a “durable commodity” (a product that is intended to last for a long time) must carry a guarantee that service, service parts, and maintenance is available from the vendor for a period of at least five (5) years from the date of equipment acceptance by the buyer.
• All equipment sold as new must be new, in excellent working conditions, and must include the new Original Equipment Manufacturer (OEM) equipment guarantee.
• Open box, remanufactured and refurbished equipment under this contract must carry a guarantee that service, service parts and maintenance will be available from the vendor for a period of at least five (5) years from date of acceptance by the buyer.  Remanufactured or Reconditioned is defined as “durable commodity” products or equipment partially or fully manufactured from existing product materials where such materials are cleaned and repaired to the extent possible and reused in the new product or equipment in accordance with the original manufacturer’s specifications.
  

Vendors in this statewide contract offer the following discounts, which can vary for each vendor (vendor discounts are detailed in the vendor list table and the price files within each vendor's Master Blanket Purchase Order [MBPO]).

• Dock Delivery Discount: A discount given  if product is delivered directly to the loading dock.
• Volume Discount: A discount is provided if a certain volume of product or service is purchased.
• Trade-In: A discount for the trade-in of devices that are not compatible with the vendor’s service offering.
  

Vendors on this contract may be required to provide products or services in cases of statewide emergencies. The 801 CMR 21.05(3) defines emergency for procurement purposes. Visit the Emergency Response Supplies, Services and Equipment Contact Information for Statewide Contracts list for emergency services related to this contract.

Please Refer to the following requirements:

• Vendors shall supply at no charge, limited telephone technical support accessible toll-free, from at least 8 A.M. to 6 P.M., Monday through Friday for three (3) years after purchase.
• Where in-person technical support response is included, the maximum response time is four (4) hours from initial request to on-scene arrival unless otherwise agreed in writing between the buyer and the vendor.
  

Vendors' performance is measured by several factors, including the following:

• Buyers provide actionable feedback on vendors for this contract to optimize performance through the Procurated platform. On the Procurated website, click "Search for a Massachusetts Vendor to Review", then search for the vendor by name and select them from the list. Once you enter your professional email address, you will be forwarded to the review screen.
• Buyers are encouraged to reach out to the Category Manager(s) (Tina Sang or Sonia Castro) if vendors are not meeting their contractual obligations and buyers may be surveyed for vendor performance feedback.
• Vendors will be evaluated on their current performance and may be asked to work with the Commonwealth toward improvement.
• Vendors must meet all contractual requirements throughout the life of the contract, including requirements for timely and accurate report submission, to remain in good standing under the contract.
  

For general procurement guidelines and best practices, follow these recommendations:

• Buyers should reference  Statewide Contract PSE01 when requesting quotes from vendors. “PSE01” should be written on all quotes and invoices.
• No prepayment should be made for products not yet delivered or services not yet rendered.
• No sales tax should be applied to invoices.
• No fees or surcharges (including travel, fuel, delivery) should be applied to invoices.  Buyers are not required to pay any additional surcharges upon receipt of vendor’s invoice.
• Refer to the Shipping, Delivery and Returns section for more information.
• Payments for products or services provided must be paid within 45 days per Massachusetts Bill Payment Policy, or sooner if applying Prompt Payment Discount.
• Buyers are not required to sign additional agreements with vendors that conflict with the Request for Response (RFR) Terms and Conditions. Contact the Category Manager(s) (Tina Sang or Sonia Castro) for guidance. 
• Vendors must notify buyers of product substitutions. Unapproved substitutions are not allowed and if delivered in error, must be replaced with the requested items or approved substitutes within two (2) business days. 
  

To add a product or service to the list of eligible products or services sold under this contract, buyers must contact their Category Manager(s) (Tina Sang or Sonia Castro) for approval. The new product or service requested must comply with the established specifications and scope of the contract.

Contract users are encouraged to choose environmentally preferable options, including: 

• Firefighting Products
  • Foam: GreenScreen Certified® firefighting foams, verified to be free of per- and polyfluoroalkyl substances (PFAS) and other high-concern chemicals, are now available through this contract.  
  • Gear: Firefighting gear manufactured without PFAS or flame retardants, as permitted by law.  
    • Effective January 1, 2025, manufacturers and sellers of personal protective equipment for firefighters containing PFAS chemicals will be required to provide written notice to the purchaser, at the time of sale, stating that the equipment contains PFAS chemicals; the reason the equipment contains PFAS chemicals, and the specific PFAS chemicals in the product.  
    • Effective January 1, 2027, manufacturers and sellers of personal protective equipment for firefighters will be prohibited from knowingly selling gear containing “intentionally-added PFAS” chemicals, meaning PFAS chemicals or products that break down into PFAS chemicals that are intentionally added to the product during manufacturing. 
• Energy Efficient: Prioritize products that fall within ENERGY STAR categories and when applicable choose products registered with the Electronic Product Environmental Assessment Tool (EPEAT).
• Recycle and Reuse: Ask vendors about available recycling or reuse programs for old or obsolete equipment. 
• Recycled content: Request products that contain post-consumer recycled materials and that packaging be made with a minimum 30% post-consumer recycled content. 
• Refurbished: This contract offers refurbished options, meaning devices undergo thorough refurbishment and retain their original features, functionality, and model numbers. Per contract terms, remanufactured units must meet the same performance standards as new equipment.  
• Training: vendors offering training should be able to explain ENERGY STARsettings and provide guidance on how to recycle old products. 
  

Learn More

Explore the Environmentally Preferable Products (EPP) Procurement Program and discover detailed guidance in the EPP Products and Services Guide.

When placing orders with a vendor, MOSAIC users must reference the contract ID number PSE01* in the Agreement ID field in MOSAIC for encumbrances related to purchases from Statewide Contracts. Please address all inquiries regarding MOSAIC technical support and job aids by emailing the Comptroller Help Desk or by calling 617-973-2468. 

*The asterisk is required when referencing the contract in the Massachusetts Management Accounting Reporting System (MOSAIC).

Invoice Requirements

To ensure timely processing, all vendors must submit invoices accompanied by all necessary signed documentation directly to the buyer for review.

Truck Safety Standards

The RMV enacted new regulations (540 CMR 4.10 to 4.13) that apply to certain registered motor vehicles, trailers, semi-trailers, and semi-trailer units classified as Class 3 or above by the Federal Highway Administration, with a gross vehicle weight (GVW) rating of 10,001 pounds or more (“Heavy Vehicles”). Heavy Vehicles that are (1) leased or purchased by the Commonwealth on or after January 1, 2023, or (2) operated under contracts with the Commonwealth executed on or after January 1, 2025, that require the use of Heavy Vehicles in writing or by necessary implication, must be equipped with the following truck safety devices:

• Lateral protective devices (LPD), commonly called “Side Guards”
• Convex mirrors
• Crossover mirrors
• Back-up cameras

For snow and ice management and removal services and towing services, these regulations apply to Heavy Vehicles operated under contracts with the Commonwealth that were executed on or after July 1, 2025. Heavy Vehicles affected by the RMV regulations must be certified as compliant with these requirements beginning December 31, 2025 using the RMV portal. Please refer to MassDOT’s Truck Safety Devices for information about updates on truck safety devices, the certification and waiver process, and guidance for vendors. Further guidance will soon be available on the Operational Services Division (OSD) website.