FAC118 Environmentally Preferable Cleaning Products, Programs, Equipment and Supplies: This Statewide Contract (SWC) encompasses, but is not limited to, the following: 

• Cleaning, Facility Maintenance Chemicals, Disinfectants and Sanitizers
• Janitorial Supplies, Equipment and Services
• Disposable Janitorial Paper Products
• Powered Janitorial Equipment, Supplies and Service

This is a multi-state contract available to Connecticut, Maryland, New Hampshire, New York, and Rhode Island in cooperation with the lead state of Massachusetts. Other states are eligible to join FAC118 at any time. For a contract overview please view the FAC118 Promotional Video.

All products provided under this contract must meet environmentally preferable specifications as outlined in Attachment A FAC118 Mandatory Specifications and Desirable Criteria. These requirements are designed to ensure safety, efficacy, and environmental responsibility across product categories:

Third-Party Environmental Certifications:

• Most products, including chemicals and janitorial paper supplies, must be independently third-party certified.  Certification ensures that both environmental claims and product performance have been evaluated by an established, nationally recognized certification body.
• Contract users are not required to analyze technical data—certification confirms compliance and reliability.
• Exception - Sanitizers and Disinfectants: At present, no third-party certification is available for disinfectants and select sanitizers. These products must instead comply with safer active ingredient requirements per FAC118, including use of approved ingredients (e.g., hydrogen peroxide, citric acid, isopropanol, etc.) and prohibition of harmful ingredients (e.g., quaternary ammonium compounds (QUATS), sodium hypochlorite, etc.).

Vendor Selection Criteria:

• Vendors were carefully chosen based on their capacity to support Eligible Entities in transitioning to a green cleaning program.
• This includes product knowledge, training capabilities, and readiness to implement sustainable cleaning practices.

This contract also contains the following:

• Minority Business Enterprise (MBE) 
• Minority- and Women-Owned Business Enterprise (MWBE) 
• Women Business Enterprise (WBE) 

NOTE: This contract can be used to procure the goods or services described herein at any dollar amount. Any limitations, including for procurements involving construction, are outlined in this Contract User Guide. 

Link to Master Blanket Purchase Order (MBPO) with RFR: PO-22-1080-OSD03-SRC3-24779 

Benefits and Cost Savings

The FAC118 SWC offers numerous advantages for Eligible Entities seeking environmentally preferable cleaning solutions. The benefits include the following:

• Fixed Discounts with Annual MSRP Updates: The contract provides a fixed percentage discount on the Manufacturer’s Suggested Retail Price (MSRP). While these discounts rates are firm for the term of the contract, the MSRP values may be updated annually to reflect current market conditions. This structure ensures consistent savings and budget predictability.
• Cost Savings: Leverage the Commonwealth’s buying power to obtain competitive pricing, including potential for additional savings through a range of Prompt Pay and Volume Discounts.
• Time Efficiency: Eliminate the time-consuming process of developing solicitations, issuing bids, and evaluation responses. The lead state, Massachusetts, has vetted vendors and established terms, streamlining procurement.
• Environmentally Preferable Products: Access a curated selection of cleaning products that meet stringent environmental standards. All green chemicals and janitorial paper goods are independently third-party certified to validate and substantiate their environmental and performance claims ensuring a reduced impact on human health and the environment.
• Inventory Reduction: FAC118 offers multi-purpose cleaning products that can replace multiple conventional cleaners, as a result reducing inventory and procurement complexity. Additionally, some green cleaning equipment is designed to clean effectively without the use of chemicals, further minimizing environmental impact and reducing cost.
• Compliance Assurance: Using FAC118 helps entities comply with their respective state procurement laws by providing a vetted contract vehicle for purchasing environmentally preferable products.
• Vendor Support: FAC118 vendors are equipped to assist with the development and implementation of green cleaning programs, offering guidance, training, technical assistance, and relevant materials and resources to facilitate a smooth transition to sustainable practices.
• Wide Eligibility: FAC118 is available to a broad range of entities, including state agencies, municipalities, public schools, and non-profit organizations across participating states, promoting widespread adoption of environmentally responsible practices.
• Approved Product List: This contract includes a consolidated list of all approved products, from all vendors, in one searchable spreadsheet called the FAC118 Approved Products List.  This list is available on the Master Contract Record in COMMBUYS under MBPO PO-22-1080-OSD03-SRC3-24779. 

This contract includes four (4) categories of products and services listed as follows:

Note: Detailed descriptions can be found in the Appendix.

• Category 1 - Cleaning Products, Facility Maintenance Chemicals, Disinfectants, and Sanitizers
• Category 2 - Janitorial Supplies, Equipment, and Services
• Category 3 - Disposable Janitorial Paper Products
• Category 4 - Powered Janitorial Equipment, Supplies, and Services

Fac118 is designated as an all-green contract, signifying that it is exclusively for products that satisfy the environmentally preferable specifications detailed in Attachment A FAC118 Mandatory Specifications and Desirable Criteria of the Request for Response (RFR).

For related products not included in this contract, please refer to the following list which specifies the applicable statewide contract for each item:

• Janitorial Services, Environmentally Preferable: FAC114
• Homeland Security, Public Safety and Traffic Safety Supplies: HL06
• Office, School and Library Furniture, Accessories & Installation: OFF52
• Clothing, Uniforms, Footwear, Accessories, Personal Care Products and Bedding: CLT09
• Sharps and Medical Waste Disposal Equipment: FAC110
• Facilities and Uniforms Management Services: FAC111

FAC118 is a multi-state contract, established by the lead state of Massachusetts in cooperation with participating states, and is available for use by all states and numerous Eligible Entities. Other states may join FAC118 at any time, no prior approval is required from the Massachusetts State Purchasing Agent.

Current Participating States

The current participating states are:

• Connecticut
• Maryland
• New Hampshire
• New York
• Rhode Island 

Note: Other states are welcome to join anytime, without prior approval and should reference the contract when ordering.

Eligible Users

Eligible Users include:

• State Agencies and Departments: All branches and departments within participating states including Executive, Legislative, and Judicial Branches, and all departments and elected offices therein
• Municipalities and Political Subdivisions:
  • Cities
  • Towns
  • Districts
  • Counties
  • Other local government units
• Public Educational Institutions:
  • Public schools
  • Charter schools
  • Public higher education institutions
• Public Libraries and Hospitals: State-funded libraries and hospitals
• Independent Public Authorities and Commissions: Quasi-public agencies established by statute
• Non-Profit Organizations: UFR-certified, non-profit organizations engaged in business with participating states
• Public Purchasing Cooperatives: Organizations that aggregate demand for better pricing and efficiency
• Other States and Territories: Entities affiliated with participating states and territories, including their various local government structures (cities, towns, districts, counties, and other political subdivisions), and public higher education institutions, can join this program at any time without needing prior permission from the Massachusetts State Purchasing Agent.
• Other entities: Other entities might be eligible, when designated in writing by the State Purchasing Agent. 

Note: The price files and vendor catalogs are accessible through public view in COMMBUYS; therefore, buyers may access the price files and vendor catalogs without signing into a COMMBUYS account.

The various pricing options are outlined as follows:

• Vendor Price File: Product pricing may be found in the FAC118 Approved Products List or by visiting a vendor’s price file within their MBPO posted in COMMBUYS. All vendors have been provided with a Microsoft Excel file outlining their awarded pricing, including approved manufacturers and the awarded discount percentage off MSRP for their base price.
  • If a vendor does not have a manufacturer listed in their awarded price file, the vendor must contact the Category Manager(s) (Sean Corbin or Tatiana Henry) to get the manufacturer added before they can sell their products on FAC118. 
  • If a vendor is not honoring their discount pricing from the price file, then the customer should contact the Category Manager(s) (Sean Corbin or Tatiana Henry).
• Ceiling/Not-to-Exceed: The contract's published pricing, including discounts, is a maximum price or 'not-to-exceed' limit and can be subject to further negotiation.
• Discount from Manufacturers Suggested Retail Price (MSRP): FAC118 provides a fixed percentage discount off the Manufacturer’s Suggested Retail Price (MSRP). While these discounts rates are firm for the term of the contract, the MSRP values may be updated annually to reflect current market conditions.

Note: The fixed percentage off MSRP Product pricing can also be found on the vendor information page, where links to all the vendors’ MBPOs are provided. 

Buyers should review the available pricing information when choosing a vendor but are not required to obtain multiple quotes.

Quotes are required to obtain volume discount for purchases.

Please refer to the following when soliciting quotes from awarded vendors: 

• Always reference FAC118 when contacting vendors to ensure receipt of contract pricing.
• Quotes should be awarded based on the best value.   

Purchases made through this contract will be direct, outright purchases.

FAC118 offers several purchasing methods, including:

• Quote Solicitation: Buyers can solicit quotes from multiple vendors (see the Vendor MPBO Listing, award vendors, and place orders through COMMBUYS. A solicitation-enabled contract allows the buyer to solicit quotes from vendors who have Master Blanket Purchase Orders (MBPOs) or Statewide Contracts in COMMBUYS. The buyers can create a solicitation-enabled bid using a release requisition, converting the requisition to a bid, and then requesting quotes from eligible vendors. Buyers may also request quotes from vendors for additional discounts by using Solicitation Enabled MBPO PO-22-1080-OSD03-SRC3-25011.

See the How to Request Quotes from Vendors on Statewide Contracts job aid for more details.

Buyers can solicit quotes directly from multiple vendors outside of COMMBUYS by email or phone. 

• G2B Punchout: Buyers may purchase directly from the vendor’s eCommerce site using the Government to Business (G2B) functionality in COMMBUYS. See the Vendor MBPO Listing for G2B Punchout-enabled vendors. A COMMBUYS punchout provides the ability to purchase directly from the website of certain sellers (vendors). Buyers can “punch out” to a seller’s online shopping website to search for and choose the desired items. Once the items are selected and checked out, the system transfers these items to COMMBUYS to complete a release requisition.

See the How to Purchase from a COMMBUYS G2B Punchout job aid for more details. 

Current Punchout-Participating Vendors:

1. Likarr Inc.
2. Next-Gen Supply

• Direct Purchase of Fixed Price Items on COMMBUYS: Used for products and services with fixed pricing, viewable in vendor catalogs or price files. See the Vendor MBPO Listing (Make “Vendor MBPO Listing” a link to the Vendor MBPO Listing) for a list of eligible vendors. The buyer can submit a request for goods and services from a Statewide Contract (SWC) or a Departmental Contract. This option is for users with Basic Purchaser or Department Access privileges in COMMBUYS. Once the requisition is approved, a Purchase Order (PO) is generated and can be sent to the vendor. Requisitions are documents used to request goods and services. A requisition is the first document used to generate a PO.

See the How to Make a Statewide Contract Purchase in COMMBUYS job aid for more details.

Add a short description here to explain how the purchasing option above relates to the contract, categories, vendors, and quote requirements. Include instructions on how to view and compare vendor pricing for the Buyers to make the best value decision on which vendor to choose.  An example may be “Use the Master Price file for specific product or service categories.” Another example to include may be “This contract has individual price files for each vendor, where each vendor maintains their own catalog of prices. See the vendor-specific MBPO’S to view their price files.”

Performance and Payment That Goes Beyond Contract End Date

The extend beyond period is in place to allow performance and payment obligations under a contract to continue after the contract term has ended. This period is primarily used to aid the transition between an expiring contract and its replacement and to ensure the continuity in service delivery.

For extend beyond, the following stipulations are in place:

• Buyers may not enter into a written agreement that will go more than twelve (12) months beyond the maximum end date of the contract. Existing services may be completed and payments made during this period.
• No new agreements, including leases, rentals, or service contracts, may be made after the contract's expiration.
• Agreements established prior to the Master Agreement expiration may allow performance and payment obligations to continue until the maximum Extend Beyond date.
  

COMMBUYS is the Commonwealth of Massachusetts' e-procurement platform, serving as a central marketplace for state agencies and other Eligible Entities to procure goods and services, connecting government buyers and businesses. It aims to streamline the purchasing process, ensuring transparency and efficiency in the procurement process.

For Executive Agencies, COMMBUYS is required. Per 801 CMR 21.00, Executive Agencies must use established Statewide Contracts (SWCs) for the purchase of products and services. To set up a COMMBUYS buyer account or to update an existing agency account, the buyers must contact the COMMBUYS Help Desk at: 888-627-8283 or OSDhelpdesk@mass.gov.

While COMMBUYS use is not mandated for Non-Executive Agencies and other Eligible Entities, it is highly recommended to streamline the procurement process and assist buyers in making informed purchasing choices. Eligible entities should follow their internal guidelines for COMMBUYS use.

Buyers can view contract documents on COMMBUYS without requiring a COMMBUYS account or logging in.  
To find contract documents in COMMBUYS, follow these steps:

1. On the COMMBUYS home page, enter FAC118 in the search tool and select Blankets from the drop-down list.
2. Select the Search icon. The related Master Blanket Purchase Orders (MBPOs) information opens in a table format. 
3. To view the associated contract documents, under the Blanket # column, select the applicable Purchase Order (PO) link. MBPO opens for the selected PO and the attachments can be found in the Agency Attachments or Vendor Attachments section. 

All standard contract documents are within the Master Contract Record. Access them directly by clicking this link: Master Blanket Purchase Order # PO-22-1080-OSD03-SRC3-24779.   

If applicable, to find vendor-specific documents, view the links to the individual vendor MBPOs on the Vendor Information page, and follow these steps:

1. On the Vendor Information page, select the applicable Purchase Order (PO) link. The Master Blanket Purchase Order (MBPO) opens for the selected PO.
2. If applicable, on the MBPO, scroll down to the Vendor Attachments section to find the vendor-specific documents.
3. To view, select the desired document link.

Please refer to the following guidelines:

• Executive Departments must use diverse and small businesses to the extent possible based on contract terms, Supplier Diversity Office (SDO), and departmental policies, laws, and regulations.
• The Small Business Purchasing Program (SBPP) applies to small procurements ($250,000 or below annually), while the Supplier Diversity Program (SDP) applies to large procurements (over $250,000 annually). Executive Departments must consider these requirements when soliciting quotes or issuing Statements of Work (SOWs).
• Operational Services Division (OSD) provides a list of SDO businesses through the Statewide Contract Index. Refer to the Programs (SDP and SBPP) tab on the index (scroll to view the tab).

• In cases where all other factors are equal, and particularly when adhering to a best value approach, the department will favor the vendor with stronger SDP commitment.
• For more information, refer to Best Value Evaluation of SDP Plan Forms: A Guide for Strategic Sourcing Teams.
• Vendor SDP commitment percentages may be found on the Vendor List table.

• If available, departments must notify at least two certified small businesses capable of providing the product or service. Bids received from SBPP-participating small businesses must be evaluated, and if one meets the department’s best value criteria, the contract must be awarded to that vendor.
• For more information, refer to Best Value Evaluation of Responses to Small Procurements: A Guide for Strategic Sourcing Teams.
• Vendor SBPP Certification status can be found on the Vendor List table.

Shipping and Delivery

All quotes should clearly indicate Free on Board (FOB) destination, with all charges for transportation and unloading prepaid by the vendors.  for all Commonwealth departments, cities, towns, and political subdivisions within the Commonwealth of Massachusetts.

Returns of Stock, Custom, or Special-Order Items 

Under FAC118, returns can be requested after 90 days of delivery. Vendors are required to acknowledge all return requests within 2 business days. In addition, please see the following guidelines: 

• Return of Stock Items:
  • If the buyer orders the wrong item, the buyer pays for its return.
  • If the vendor delivers the wrong item, the vendor pays for the return.
• Return of Custom or Special-Order Items:
  • A restocking fee may be charged if the item was ordered at the request of the buyer.
  • If the item was ordered at the advice of the vendor, no charge will be assessed to the buyer. 

FAC118 vendors offer the following discounts, which can vary for each vendor:

Note: Vendor discounts are detailed in the Vendor List table and the price files within each vendor's Master Blanket Purchase Order (MBPO) or Master Contract Record MBPO.

• Dock Delivery Discount: Most FAC118 vendors offer an additional savings opportunity when delivery can be accepted at a central receiving area, loading dock, or building entrance without the need for inside delivery or special handling. 
• Volume Discount: Volume Discount is also available from many FAC118 vendors for additional saving when a large order is placed. 
• Tiered Discount: Several FAC118 vendors offer an additional tiered discount where the discount rate increases as the total dollar value of an order increase. 

Vendors on this contract may be required to provide products or services in cases of statewide emergencies. The 801 CMR 21.05(3) defines emergency for procurement purposes. Visit the Emergency Response Supplies, Services and Equipment Contact Information for Statewide Contracts list for emergency services related to this contract.

Vendors' performance is measured by several factors, including the following:

• Buyers provide actionable feedback on vendors for this contract to optimize performance through the Procurated platform. On the Procurated website, click "Search for a Massachusetts Vendor to Review", then search for the vendor by name and select them from the list. Once you enter your professional email address, you will be forwarded to the review screen.
• Buyers are encouraged to reach out to the Category Manager(s) (Sean Corbin or Tatiana Henry) if vendors are not meeting their contractual obligations and buyers may be surveyed for vendor performance feedback.
• Vendors will be evaluated on their current performance and may be asked to work with the Commonwealth toward improvement.
• Vendors must meet all contractual requirements throughout the life of the contract, including requirements for timely and accurate report submission, to remain in good standing under the contract.
  

For general procurement guidelines and best practices, follow these recommendations:

• Buyers should inform vendors to reference Statewide Contract FAC118 on all quotes and invoices.
• No prepayment should be made for products not yet delivered or services not yet rendered.
• No sales tax should be applied to invoices.
• No fees or surcharges (including travel, fuel, delivery) should be applied to invoices.
• Special order fees must be agreed upon by both parties upfront.
• Payments for products or services provided must be paid within 45 days per Massachusetts Bill Payment Policy, or sooner if applying Prompt Payment Discount.
• Buyers are not required to sign additional agreements with vendors that conflict with the Request for Response (RFR) Terms and Conditions. Contact the Category Manager(s) (Sean Corbin or Tatiana Henry) for guidance. 
• Vendors must notify buyers of product substitutions.

To add a product or service to the list of eligible products or services sold under this contract, buyers must contact their Category Manager(s) (Sean Corbin or Tatiana Henry) for approval. The new product or service requested must comply with the established specifications and scope of the contract.

This is an all-green contract, meaning all products on this contract meet the environmentally preferable specifications outlined in Attachment A FAC118 Mandatory Specifications and Desirable Criteria. Buyers may view products approved on this contract in the Approved Products List located in the Master Contract Record in the Agency Attachments section in COMMBUYS.

See the following for additional guidance:

• Proper Use of Disinfectants: Disinfectants must be used strictly according to product label instructions. Application methods not specified on the label such as wide area spraying, are prohibited by state and federal regulations.
• License Requirements: In Massachusetts, a license is not required to purchase or use disinfectants. However, purchasers must review applicable OSHA guidance and standards to ensure safe and compliant usage.
• Third-Party Certification: Independent third-party certification means that products have been certified by an established and legitimate, nationally recognized program, developed with the purpose of identifying environmentally preferable products. The certifications verify all green claims and test the actual performance of the product to confirm efficacy.
• Alternative Approval for New or Innovative Products: Existing vendors on FAC118 may receive special permission to sell new or innovative products, technologies, or services on this contract as they become available. 
  • The products, technologies, or services considered for alternative approval review must have a compelling reason to be evaluated outside the standard processes, specifically when falling outside existing specifications or categories.
• The products, technologies, or services must be currently available in the Marketplace.
• Additional information regarding this process may be found on the Toxic Reduction Task Force webpage, including the Alternate Approval Form. 
• Additional Information: may be found on the EPP Program’s Green Cleaning, Products, Programs, Equipment and Supplies website.  

Learn More

Explore the Environmentally Preferable Products (EPP) Procurement Program and discover detailed guidance in the EPP Products and Services Guide.

When placing orders with a vendor, MOSAIC users must reference the contract ID number FAC118* in the Agreement ID field in MOSAIC for encumbrances related to purchases from Statewide Contracts. Please address all inquiries regarding MOSAIC technical support and job aids by emailing the Comptroller Help Desk or by calling 617-973-2468. 

*The asterisk is required when referencing the contract in the Massachusetts Management Accounting Reporting System (MOSAIC).

Category 1–Cleaning Products, Facility Maintenance Chemicals, Disinfectants, and Sanitizers:

• Non-disinfecting general purpose, bathroom, floor, and glass cleaners
• De-icing and snowmelt
• Sanitizers and disinfectants

Category 2–Janitorial Supplies, Equipment, and Services:

• Cleaning supplies
• Hand soap and sanitizer
• Personal care products
• Personal Protective Equipment (PPE)
• Waste/recycling/composting liners
• Floor mats - entryway and other matting

Category 3–Disposable Janitorial Paper Products:

• Toilet paper and toilet seat covers
• Paper towels, folded towels, paper napkins, and wipers
• Facial tissue
• Feminine hygiene products

Category 4–Powered Janitorial Equipment, Supplies, and Services:

• Carpet extraction equipment
• Powered scrubbing machines
• Powered floor maintenance equipment
• Hand dryers
• Hands-free restroom cleaning equipment
• On-site cleaning generation units
• Powered steam cleaning units